Facilities Specialist

About the role

The Facilities Specialist oversees the daily operations, maintenance, and security of the facility, ensuring buildings, grounds, and equipment are safe, compliant, and operating efficiently. This role supports budgets, supervises maintenance staff, coordinates with vendors, handles contracts, and ensures compliance with health, safety, and environmental regulations.

Responsibilities

• Coordinate and oversee the maintenance of the company’s facilities, including office spaces, robotics labs, production areas, and common areas.
• Ensure the proper functioning of all building systems (HVAC, electrical, plumbing, etc.).
• Manage relationships with external vendors and contractors, ensuring timely delivery of services such as cleaning, repairs, and equipment maintenance.
• Track inventory and order office supplies, cleaning materials, and maintenance parts as needed.
• Aid in managing the facilities budget, including tracking expenses and recommending cost-effective solutions.
• Work with the HR, Finance, and Operations teams to optimize office layout and space planning based on team needs, new hires, and changing business requirements.
• Serve as a liaison between internal teams, including Engineering, HR, and Operations, to ensure smooth and efficient facility operations.

Requirements

• Bachelor’s degree or equivalent experience in Facilities Management, Business Administration, or a related field.
• Minimum of 2 years of experience in a facilities coordinator or facilities management role, preferably in a technical or industrial setting (robotics, manufacturing, or engineering).
• Minimum of 3 years of experience in general maintenance, building systems and general maintenance processes (HVAC, plumbing, electrical, etc.).
• Proficient with Microsoft Office Suite; familiarity with facilities management software (e.g., OfficeSpace or similar) is a plus.
• Physical ability to inspect facilities, move equipment, and assist with occasional lifting or arranging of materials.

Qualifications

• Preferred skills: Project Management, PMP certification.

Skills

• Strong organizational and communication skills.
• Customer service skills.

Benefits

Our benefits package includes medical, dental, vision, disability, 401K, PTO, and other perks. Up to 10% travel may be required. Employees must have a valid driver’s license and the ability to drive and/or fly to client and other customer locations. The employee is responsible for owning a credit card and managing expenses personally to be reimbursed on a bi-weekly basis.

Pay

The base range for this position in the posted location is $29.81 - $41.25. The compensation package includes medical, dental, vision, disability, 401K, PTO, and/or other benefits.

Schedule

The Facilities Specialist position is based in Wilmington, MA and is currently an onsite role. Up to 10% travel may be required.