Facilities Specialist

About the role

The Facilities Specialist at Triangle Veterinary Referral Hospital is responsible for maintaining the hospital's buildings, grounds, equipment, and support services in a safe, functional, and compliant manner. This hands-on role performs general maintenance and repairs, coordinates vendors and preventive maintenance programs, and provides direct leadership and support to the Environmental Services team. The position partners closely with Hospital Leadership to support the daily operations of a busy 24/7 veterinary specialty and emergency hospital.

Responsibilities

• Partner with Hospital Leadership to identify, prioritize, and resolve facility, building, and equipment issues.
• Respond promptly and professionally to facility maintenance requests and service concerns.
• Conduct routine inspections of the hospital's interior and exterior to identify maintenance needs, safety hazards, and security concerns.
• Perform general building maintenance and minor repairs, including drywall repair, painting, minor plumbing, basic carpentry, and other handyman tasks.
• Coordinate preventive maintenance and repairs for facility, building, and hospital support equipment utilizing internal resources and third-party vendors.
• Obtain vendor quotes, coordinate contractor activities, and manage service agreements and preventive maintenance schedules.
• Schedule and oversee required building safety inspections, including fire extinguishers, emergency lighting, and other life safety systems.
• Maintain accurate records of maintenance activities, vendor contracts, inspections, warranties, and repair history.
• Manage inventory of maintenance supplies and equipment by ordering, receiving, organizing, and maintaining appropriate stock levels.
• Provide day-to-day leadership and support to the Environmental Services team, ensuring the hospital maintains a clean, safe, and sanitary environment.
• Assist with housekeeping and general facility support as needed.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent preferred but not required.
• Two or more years of facilities, maintenance, building operations, or related experience preferred.
• Working knowledge of building systems, including HVAC, electrical, plumbing, and mechanical systems.
• Demonstrated handyman skills, including drywall repair, painting, minor plumbing, basic carpentry, and general building maintenance.
• Experience coordinating vendors, contractors, and preventive maintenance programs.
• Knowledge of OSHA regulations, workplace safety practices, and general building compliance standards.
• Previous experience providing work direction or supervising employees preferred.
• Strong organizational and time management skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Excellent communication and customer service skills with the ability to work effectively with staff, vendors, contractors, and Hospital Leadership.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and Google Workspace applications.
• Self-motivated with the ability to work independently, proactively identify maintenance needs, and follow projects through to completion.
• Ability to lift up to 50 pounds without assistance and perform physical tasks including walking, bending, climbing ladders, and working both indoors and outdoors.

Work Environment

Work is performed in a busy, fast-paced 24/7 veterinary specialty and emergency hospital.

• Frequent interaction with dogs, cats, and occasionally other animal species of varying sizes and temperaments.
• Must be comfortable working around medical equipment, cleaning chemicals, and areas where patient care is being provided.
• Adhere to hospital safety policies, infection prevention protocols, and biosecurity procedures.
• Maintain a professional, respectful, and service-oriented approach when interacting with clients, staff, vendors, and contractors.
• Maintain confidentiality regarding hospital operations, patients, and client information.