Facilities Project Specialist (Temporary)

Primary Responsibilities

• Project coordination with proponent groups and building committees: 35%
• Maintain high client, customer, and user satisfaction with services provided.
• Support company Health & Safety program initiatives and ensure compliance to all assigned tasks and action items.
• Ensures effective and timely written and oral communication with consultants and internal customers during all phases of design and construction.
• Manage project controls: 35%
• Perform reviews and analysis of project controls (schedule and cost indexes and variances).
• Perform daily quality assurance inspections and reviews submittals, requests for information, change requests, and designs for adherence to project baseline documents.
• Recommend and manage initiatives to increase and improve service delivery considering cost, quality, scope and schedule.
• Ensure understanding of and adherence to contract requirements, business management requirements, and procurement requirements across the Workplace organization.
• Makes requests for Proposals and Statements of Work (SOW): 20%
• Prepares requests for proposals and conducts all necessary meetings to facilitate hiring architectural and construction management services.
• Prepares Statement of Work that describe projects and desired outcomes.
• Writes and evaluates proposals and quotes to ensure selection of best vendors to deliver service considering cost, quality, scope and schedule.
• Facilitates facility capitalized expenditure budgets: 10%
• Prepare, submit, and manage facility capitalized expenditure budgets and projects with the clients' goals and objectives addressed, track variances and ensure a smooth recovery process.
• Partner with Workplace project resources to ensure leasehold acquisition, projects, build-outs, renovations and expansions are organized and limit disruption to the business.
• Prepare project reports and control expenditures in accordance with budget allocations.

Additional Responsibilities

• Other duties as assigned.

Qualifications

• Required:
• Bachelor’s Degree or equivalent experience in Facilities Construction/Project Management/Engineering or related field.
• 1 year in maintenance or construction of sizable civil/structural or MEP projects.
• 2 years in Facilities or Construction project management as a project manager, assistant project manager, or project controls specialist.
• State issued driver’s license.
• Up to 5% Domestic Travel involved
• US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license).
• Working knowledge and application of OSHA, NFPA, and ADA standards required.
• Current knowledge of IBC and industry trends, best practices, technology.
• Ability to read blueprints, construction drawings, and experience with significant construction/renovation projects.
• Ability to lead and motivate a diverse workforce.
• Ability to work without direct supervision/self-motivator.
• Ability to communicate effectively in verbal and written form in English.
• Ability to write detailed reports explaining project status.
• Highly proficient in general office software systems, either Google Workspace or Microsoft Office Suite.
• Microsoft Project or similar Project Management software experience.

Preferred

• Master’s Degree or equivalent experience in Facilities Construction/Project Management/Engineering or related field.
• 5 years in Facilities or Construction project management.
• 3 years as a field construction engineer or building design engineer.
• OR - 3 years as a tradesperson or supervisor of a trade (electrical, plumbing, mechanical, or building construction).
• PMP Certification