Facilities Operations CMMS Administrator

Overview We are seeking a full-time Facilities Operations CMMS Administrator at Garmin's U.S. headquarters in the Greater Kansas City area. In this role, you will be responsible for managing the Computerized Maintenance Management System (CMMS), data collection, overseeing parts inventory, scheduling and dispatching work orders, and handling purchasing for the department’s needs. Essential Functions Partner with Facility Operations, PDC, and EHS teams by maintaining accurate records, optimizing inventory levels, and coordinating workflows and minimizing equipment downtime, controlling costs, and improving overall operational execution, efficiency and safetyExhibit a proactive approach to problem-solving and continuous improvement, ensuring that the Facility Operations team has the necessary resources and support to keep equipment and facilities operating at peak performance CMMS Administration: Manage, maintain and update the CMMS system, ensuring accuracy in asset records, preventive maintenance schedules, and work ordersGenerate reports on maintenance activities, equipment downtime, and work order completion rates (Critical Business KPIs)Train team members on CMMS usage and best practices Parts Inventory Management: Develop and implement inventory control processes within the CMMS to ensure accurate stock counts and reduce discrepanciesManage and maintain accurate inventory records within the CMMS, ensuring all parts and materials are properly cataloged, labeled, and trackedGenerate inventory reports from the CMMS to track usage trends, stock turnover, and aging parts to improve procurement planningCoordinate with vendors and suppliers to ensure timely delivery of parts and materials required for maintenance activities, ensuring no delays in productionMonitor and track stock levels of maintenance parts and materials, ensuring timely reordering to prevent shortages and avoid overstocking through maintaining proper Min/Max levels Work Order Scheduling & Dispatch: Partner with Facility Operations Leadership to effectively prioritize, schedule, and dispatch work orders to technicians based on urgency and resource availabilityMonitor work order progress and update statuses in CMMS in partnership with local maintenance/engineering teams, and onsite vendorsRecognize specific safety hazards related to planned maintenance activitiesCoordinate with Facility Operations and PDC teams to optimize workflow and minimize disruptionsEstimate the work hours required for work order tasks and determine the total work durationAnalyze equipment downtime data, and develop/manage a warranty process to enhance OEM uptime and reduce costs Purchasing & Vendor Coordination: Create, process, and track purchase orders (POs) for maintenance-related materials, ensuring that orders are accurate, processed promptly, and tracked until deliveryEstablish and maintain strong relationships with suppliers and vendors to ensure timely delivery of maintenance parts and materials and negotiate pricing, terms, and lead times to optimize procurement costsVerify that all materials purchased meet safety and quality standards, and that they comply with all regulatory and operational requirements specified in the CMMSHandle returns for defective or incorrect materials, ensuring warranty claims are processed efficiently and that all actions are recorded in the CMMS Basic Qualifications Bachelor's Degree in a related field OR a minimum of 4 years equivalent combination of education and experienceMust possess a minimum of 2 years experience in maintenance administration, inventory control, and/or procurementMust possess minimum of 3 years administrative support and demonstrated project management experienceDemonstrated experience with CMMS software (e.g. SAP, Maximo, eMaint, or similar)Demonstrates strong organizational and problem-solving skillsMust possess demonstrated knowledge of facility operations and facility maintenanceMust possess familiarity with inventory control and purchasing proceduresDemonstrated strong and effective verbal, written, and interpersonal communication skillsDemonstrates a dedication to providing quality customer serviceAbility to prioritize and multi-task in a flexible, fast paced and challenging environmentMust be detail-oriented and work proactively and effectively with minimal supervisionMust demonstrate effective analytical skills to critically evaluate and grasp complex concepts quicklyMust be team-oriented, possess a positive attitude and work collaboratively with others Desired Qualifications Prior experience in maintenance coordination, purchasing, or inventory management Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran’s status, age or disability. This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits