Facilities & Operations Assistant Manager

Key Responsibilities

• Audit and document current workflows related to facility operations, maintenance, and container movement.
• Develop and implement digital systems to track maintenance activities, asset utilization, and operational performance.
• Create reports and dashboards to provide management with clear insights into ongoing operations.
• Standardize processes and improve data accuracy across the team.
• Develop/maintain a site safety program.

Facilities & Maintenance Coordination

• Support scheduling and tracking of maintenance for infrastructure, including buildings and internal transport systems.
• Coordinate with the Facilities Manager and Technicians to ensure efficient execution of daily tasks.
• Maintain documentation related to projects and capital improvements.
• Monitor condition of facilities (roof, doors, walls, lighting, etc.) and support planning for repairs and upgrades.

Projects & Renovations

• Assist in planning and coordinating renovation projects and new construction (factory and office spaces).
• Track project timelines, budgets, and contractor performance.
• Maintain documentation related to projects and capital improvements.

Tenant & Contract Support

• Support coordination of contract renewals and renegotiations with existing tenants.
• Maintain organized records of tenant agreements and requirements.
• Act as a point of contact for tenant-related operational coordination.

External & Government Coordination

• Assist with communications and documentation required for interactions with local government authorities.
• Support permitting, compliance, and regulatory processes as needed.

Qualifications

• Bachelor’s degree in Operations Management, Facilities Management, Engineering, Business Administration, or a related field (or equivalent experience).
• 2–5 years of experience in operations, facilities coordination, or project support.
• Strong organizational and analytical skills, with attention to detail.
• Experience with digital tools (e.g., Excel, CMMS, or other data/reporting systems).
• Ability to translate manual processes into structured, trackable workflows.
• Strong communication skills for working with internal teams, tenants, and external stakeholders.

Preferred Skills

• Experience in industrial park, logistics, or manufacturing environments.
• Familiarity with maintenance tracking systems or asset management tools.
• Basic understanding of construction or facility renovation processes.