Facilities Manager Projects and Space Planning

About the role

Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible.

Responsibilities

• Manages and coordinates space utilization and relocation projects across the hospital and regional campuses
• Ensures departmental moves, renovations, and space allocations align with organizational goals, building codes, and healthcare regulations
• Works cross-functionally with clinical and administrative teams to plan, communicate, and execute moves with minimal disruption to hospital operations
• Assumes leadership role; assigns or directs work to others; and gives guidance to complete projects
• Manages and tracks progress to meet pre-established deadlines on all projects on the Bassett Campus as well as all regional projects
• Manages the functions of space planning, office and room layout, office relocations, and all project moves
• Manages direct reports that perform moves, including payroll and annual assessments
• Writes the organization's Certificates of Need for the NYS Department of Health as well as all Certificates of Need for affiliate organizations
• Schedules and attends all DOH inspections for BHN
• Applies for and manages building permits on all projects
• Coordinates all shut-down requests (oxygen, water, air, etc.) from contractors
• Coordinates all asbestos abatement projects that pertain to moves (includes abatement and air sampling contractors)
• Coordinates and attends all School Based Health Center EOC rounds to assist with compliance
• Manages all regulatory filings for projects such as Certificates of Need (CONs) and Operating Certificates
• Responsible for completion of all requirement documentation
• Coordinates asbestos testing and abatement
• Serves as direct point of contact for the New York State Department of Health
• Manages Certificate of Need process for Bassett Healthcare Network, including filing of all CON types: Notice, Limited, Administrative and following up on all Contingencies
• Schedules and attends all Department of Health inspections for projects
• Tracks and completes any and all outstanding issues related to Department of Health inspections for final approval
• Files all necessary documentation to obtain Operating Certificates prior to occupancy
• Manages all move planning across the Bassett Healthcare Network
• Coordinates and manages all phases of internal moves, relocations, and reconfiguration of hospital departments and staff
• Conducts space audits and maintains accurate records of space inventory
• Analyzes space needs and develops space plans that optimize utilization, support growth, and ensure compliance with hospital standards
• Collaborates with internal stakeholders (e.g., Department heads, IT, Facilities, Infection Control) and external vendors to plan and execute moves
• Prepares move schedules, logistics plans, and communication documents to ensure all parties are informed and aligned
• Participates in project planning meetings for new construction, renovations, and department relocations
• Ensures all moves adhere to safety protocols, infection prevention standards, and patient care needs
• Maintains space data and generates reports for senior leadership on space usage, trends, and future needs
• Assists in developing and enforcing space allocation policies
• Develops, updates, and maintains the institutional master space inventories by department and type of space area
• Submits updated square footage reports to the finance department on an annual basis in advance of the annual budget or as requested
• Maintains complete and updated records on all space allocation and projects
• Collects data and specifications, reviews end user needs required to successfully plan and coordinate space allocation and utilization
• Develops strategies and solutions to resolve issues related to space allocation and support of the institution's overall goals
• Participates in the planning of project layout, phasing, and sequencing
• Consults with customers to determine functional and spatial requirements consonant with customer's needs and organizational objectives and priorities
• Plans and leads planning meetings related to project planning and implementation of various moves (typical group size 6-10 staff/stakeholders)
• Performs similar or other duties as requested or directed

Requirements

Education

• High School or GED required
• 2 Year / Associate Degree in business or Healthcare Administration may substitute for 2 years of experience
• 4 Year / Bachelor's Degree in business or Healthcare Administration may substitute for 4 years of experience

Experience

• Minimum 5 years of experience in facilities, projects, or property management required
• Joint Commission (Boot Camp) Training and Life Safety training preferred

Licensure & Certifications

• Valid New York State Driver's License, maintain eligibility of insurability to operate the organization's vehicles required
• Project or Program Management Certification desirable
• Ergonomic Training preferred
• OSHA 30 preferred

Physical Requirements

• Light Work - Exerting up to 20 lbs of force frequently, and/or a negligible amount of force constantly to move objects
• Occasional crouching, grasping, lifting, pulling, pushing, and reaching
• Frequent typing/clerical/dexterity, kneeling, seeing/monitor/computer use, standing, and walking
• Constant hearing

Hazards

• Occasional bodily fluids/bloodborne exposure, chemical, electrical, and mechanical

Working Conditions

• Occasional extreme temperatures, noise, wet and/or humid, dust, fumes, mists, and odors

Travel

• Occasional travel - may require travel from time to time, but not on a regular basis

Skills

• Logical Thinking
• Analysis & Evaluation
• Accountability
• Critical Thinking
• Customer Service
• Reading/Writing/Comprehension
• Conflict Resolution
• Decision Making
• Interacting with People
• Strategic Thinking

Benefits

Bassett Healthcare Network's commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett.

• Paid time off, including company holidays, vacation, and sick time
• Medical, dental and vision insurance
• Life insurance and disability protection
• Retirement benefits including an employer match
• And more

Specific benefit offerings may vary by location and/or position.

Pay

Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards.

• Pay Range Minimum: USD $73,483.56/Yr.
• Pay Range Maximum: USD $110,225.34/Yr.