Facilities Management Administrative Technician (Grade 4)

About the Role

Under general supervision, performs administrative, office, and/or clerical work of routine difficulty with department-specific responsibilities.

Responsibilities

• Greet employees and the public at the front desk, answer inquiries, transfer phone calls, provide information, or direct visitors.
• Maintain the appearance of the lobby area.
• Maintain and process changes into the electronic document management system (EDMS).
• Maintain department records and files.
• Perform a variety of general office support duties, such as making copies, printing, collating, scanning documents, maintaining calendars, scheduling meetings, and processing mail (receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages).
• Compile information for reports and summaries of work.
• Operate a variety of office machines.
• Assist with verifying the completeness of incoming shipments and reconciling discrepancies.
• Assist with verifying and processing invoices and reconciling discrepancies.
• Assist the Office Supervisor with entering payroll.
• Maintain the department inventory and order supplies.
• Submit work orders on behalf of the Facilities Management department.
• Serve as the point of contact for Public Works on all Fleet vehicle maintenance.
• Work closely with Public Works-Fleet to schedule appointments and make transportation arrangements for Facilities Management staff.
• Contact vendors and schedule appointments for County departments/offices for services such as pest control, plumbing, septic services, or other services as needed.
• Manage Facilities Management’s surplus auction items, including compiling information on surplus items, entering and managing them in the online system, answering bidder questions, and completing the process and required documentation for County Administration.
• Regular and reliable attendance is required.
• Perform other duties as assigned.

Pay

This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer.