Facilities Coordinator II

Overview

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

Your Future Role at a Glance

Location: Austin, TX

Facility: Dell Seton Medical Center University of Texas

Department: Facilities

Schedule: Day shift | Full-time

Benefits That Help You Thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options.
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance.
• Time to recharge: pro-rated paid time off (PTO) and holidays.
• Career growth: Tuition reimbursement, ongoing professional development and online learning.
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources.
• Family support: parental leave, adoption assistance and family benefits.
• Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

Responsibilities

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person.
• Provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.
• Provides comprehensive support to the administrator or executive, which includes managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.
• Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools and maintaining storage areas.
• Identifies and implements systems to streamline and gain efficiencies in work processes. This includes establishing and maintaining various filing and records management systems.
• Organizes and coordinates projects, conferences, and other events.
• Assists leaders in preparing committee reports (including data maintenance/retrieval), prepares meeting minutes and follows up on action items, and participates in multidisciplinary meetings and committees addressing organizational issues.

Qualifications

Must Have One Or More Of The Following:

• Education: High School Diploma
• Graduate of trade school
• Experience: 2 or more years' experience in administrative role(s).
• Other equivalent combination of relevant education or experience