Facilities Coordinator, Front Office

About the role

The individual in this position is responsible for the administration of corporate support activities by providing daily administrative support to ACA Compliance Group.

Responsibilities

• Serve as the primary point of contact for the office to include reception presence, all facilities-related requests, maintenance issues, and office ad hoc requests
• Maintain office supply inventory and place orders to ensure adequate stock levels at all times [ office and pantry supply ]
• Maintain office pantry daily - stocking and upkeeping the cleanliness/organization
• Support space planning, manage desk assignments and reconfigurations, and office space via desking software
• Ensure the office remains clean, organized, and compliant with health and safety regulations
• Respond promptly to employee requests and resolve facilities-related issues in a timely and professional manner
• Aid with onboarding logistics, including access badges and building orientation for new employees
• Manage conference room scheduling, shared space policies, and work alongside tech for AV/technology troubleshooting support
• Track and report on facilities budgets, expenses, and service agreements and report into the Head of Corporate Services
• Support planning and execution of internal events, office gatherings, and team meetings

Requirements

• Minimum 2 years of experience performing administrative or clerical duties in an office setting

Qualifications

• Bachelor’s Degree preferred – major or concentration business, computers, or office management preferred

Skills and Attributes for Success

• Polished, professional customer service skills with proven ability to interact effectively and courteously with employees, visitors, and vendors
• Proficiency in the use of office equipment, including phone systems, faxes, copiers, and scanners
• Proficient with Microsoft Office applications and comfortable working in a tech enabled environment
• Demonstrated professional integrity
• Dependable, flexible, and adaptable to new ACA initiatives and changing employee needs
• Ability to work well in a fast-paced, small-team environment
• Ability to work independently, multi-task and prioritize effectively
• Ability to establish and maintain effective working relationships with colleagues
• Highly motivated and goal oriented; proactive in one’s own education and career progression; volunteers for and shows initiative on both internal and external projects and tasks
• Dedicated to upholding ACA’s high-quality standards and customer service focus
• Strong organizational and problem-solving skills with attention to detail
• Strong oral and written communication skills

Benefits

• We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Our Total Rewards package includes medical and dental coverage and 401(k) plans, and a wide range of paid time off options as well as a flexible work environment.
• You’ll also be granted time off for designated ACA Paid Holidays, Summer Fridays, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
• We offer unique benefits such as Student Debt Forgiveness and Pet Insurance.

Pay

Our offers of employment consider a variety of factors, including but not limited to, unique skill sets, specific expertise or certifications and business/organizational needs. It is not typical for us to hire talent at the top of the range for a role, in part because it’s so important to us to allow all ACA employees the opportunity to develop over time, and to feel rewarded for doing so. Our listed range is a reasonable estimate of the total yearly compensation.

Schedule

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City