Facilities Coordinator 4 (8-10 Years)

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements (or Qualifications?), Skills, Benefits, Pay, Schedule. Must include only sections with real content. Use

for headings. Use

• for lists. Use

  for prose. No job title heading. No Job ID etc. Remove boilerplate: EEO, legal, etc. Also remove application instructions, deadline, etc. Keep substantive info. We need to parse job description. Job Title: Facilities Coordinator 4 (but we don't output heading for title). Then description paragraphs. We need sections: - About the role: from "Job Description" paragraph: "The Facilities Coordinator 4 oversees day-to-day facilities operations to ensure a safe, efficient, and well-maintained workplace. This role coordinates maintenance activities, manages vendors, supports space planning and office moves, and provides administrative and operational support to the facilities team. The position is ideal for a facilities professional with 8–10 years of experience who enjoys working in a fast-paced environment and partnering with internal teams and external service providers." That's prose. - Responsibilities: list of bullet points under "Responsibilities". We need to extract each bullet. They are sentences separated by line breaks? The text after "Responsibilities" includes many sentences each starting with a verb. We'll turn each into

• . - Requirements / Qualifications: The posting includes "Essential Skills" and "Additional Skills & Qualifications". Could treat as Requirements (or Qualifications). We need to decide: Use headings "Requirements" and "Skills"? The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can combine essential skills as Requirements, additional as Skills? Or we can put both under Requirements and Skills. Let's interpret: Essential Skills are mandatory requirements; Additional Skills & Qualifications are preferred. So we can have Requirements (essential) and Skills (additional). Or we could have Qualifications for essential and Skills for additional. We'll follow: Requirements = Essential Skills (must have). Skills = Additional Skills & Qualifications (preferred). Also include education etc. - Benefits: list under "Pay And Benefits": benefits bullet list. - Pay: pay range: "$30.00 - $30.00/hr." That's a single value; but we still include Pay section if posting states it. It does state pay range. So include. - Schedule: Work Environment includes schedule: "The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with on-site presence required..." Also mention Work Type fully onsite. So schedule section. We must not include sections with placeholder like "commensurate with experience". Not present. We must not repeat job title as heading. No Job ID. We must remove boilerplate: EEO, legal, etc. Also remove "Application Deadline", "About Aston Carter", etc. We must preserve all substantive information; do not invent or summarize away detail. We need to output only HTML fragment, no /, no markdown fences. Let's craft. Structure:

  About the role

  ...

  Responsibilities

  • ...
  ...

  Requirements

  • 8–10 years of experience in facilities coordination, facilities maintenance, or a closely related role.
  • Proven organizational and coordination abilities, with a strong focus on follow-through and attention to detail.
  • Excellent communication and interpersonal skills, with the ability to work effectively with internal staff, vendors, and contractors.
  • Working knowledge of electrical and mechanical systems, including basic understanding of HVAC and plumbing components.
  • Ability to multitask and prioritize multiple work orders and requests in a dynamic environment.
  • Familiarity with procurement processes and budgeting practices related to facilities operations.
  • Proficiency with Microsoft Office and other office productivity suites, including spreadsheets and documents.
  • Experience using facility management software or similar systems to manage work orders and maintenance activities.
  • High school diploma or equivalent.
  • Demonstrated experience coordinating vendor services and evaluating vendor performance.

  Skills

  • Associate’s degree or higher in business management, facilities management, or a related field is preferred.
  • Experience with facilities maintenance coordination, including scheduling and tracking preventative maintenance.
  • Proficiency with Google Sheets and other cloud-based productivity tools.
  • Experience managing or supporting vendor management processes, including contracts and service level expectations.
  • Prior experience supporting office moves, space planning, and reconfigurations.
  • Comfort working with micro office suites and various digital tools to support documentation and reporting.
  • Strong problem-solving skills and the ability to respond calmly and effectively to facilities issues and emergencies.
  • Ability to collaborate across departments and provide a high level of internal customer service.

  Benefits

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

  Pay

  The pay range for this position is $30.00 - $30.00/hr.

  Schedule

  The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with on-site presence required to perform facility walkthroughs, coordinate maintenance, and support office operations. The role involves regular interaction with building systems, vendors, and internal staff, as well as oversight of services such as cleaning, landscaping, and security. Work may include occasional physical tasks related to office resets, conference room setups, and moves. The environment is technology-enabled, using Microsoft Office, Google Sheets, and facility management software to manage work orders, inventory, and documentation. The dress code is typically business casual, appropriate for a professional office setting while allowing for practical movement during facility inspections and coordination activities.

  We also need to include location? Not required as heading. Could be included in About the role or maybe not needed. The instruction: do not repeat job title as heading; we can include location in About the role paragraph if we want, but not required. The About the role paragraph we have does not mention location. Could add location from Work Environment: "This position operates in a professional office and facilities environment in New York, New York." Might be good to include in About the role or maybe separate? There's no heading for location; we can incorporate into About the role paragraph. Let's update About the role paragraph to include that. About the role: combine description and location. "The Facilities Coordinator 4 oversees day-to-day facilities operations to ensure a safe, efficient, and well-maintained workplace. This role coordinates maintenance activities, manages vendors, supports space planning and office moves, and provides administrative and operational support to the facilities team. The position is ideal for a facilities professional with 8–10 years of experience who enjoys working in a fast-paced environment and partnering with internal teams and external service providers. This position operates in a professional office and facilities environment in New York, New York." Now ensure we didn't include any boilerplate. Check Responsibilities list: need to extract each bullet exactly as in text. Let's copy them: - Perform regular facility walkthroughs to identify maintenance needs, safety issues, and overall building condition, and ensure timely resolution. - Coordinate routine maintenance and repairs of facility systems, including mechanical, electrical, HVAC, and plumbing, to keep operations running smoothly. - Oversee daily cleaning, landscaping, and security services, ensuring that service levels meet site standards and expectations. - Coordinate office resets, conference room setups, and breakdowns to support meetings, events, and changing business needs. - Work closely with a day porter to ensure common areas, restrooms, and office spaces remain clean, safe, and presentable. - Assist in sourcing, selecting, and supervising external contractors and service providers for facilities-related services. - Review work performed by vendors to verify quality, timeliness, and adherence to contractual agreements and service level expectations. - Coordinate with vendors to ensure purchase requisitions and related documentation are completed accurately and on time. - Maintain facility records, compliance documents, maintenance logs, and service histories in an organized and up-to-date manner. - Provide administrative support to the facilities team, including scheduling work orders, coordinating appointments, and tracking procurement and budgets. - Support procurement activities by obtaining quotes, assisting with purchase orders, and monitoring facilities-related expenses. - Ensure facilities operations comply with applicable health and safety standards, building codes, and legal requirements. - Participate in the development, implementation, and periodic review of emergency response plans and occupational safety procedures. - Assist with office space allocation and layout planning to maximize space utilization and support organizational growth. - Coordinate internal moves and reconfigurations, including furniture, equipment, and seating arrangements, to minimize disruption to staff. - Liaise between staff and external providers for support services such as catering, cleaning, parking, and security to ensure timely and effective service delivery. - Manage inventory of facilities supplies and materials, including ordering, stocking, and tracking usage to maintain critical stock levels. - Use facility management software and office productivity tools to track work orders, document activities, and report on facilities performance. - Collaborate with internal stakeholders to understand facilities needs and provide responsive, customer-focused support. - Contribute to continuous improvement of facilities processes and standards by identifying opportunities for efficiency and cost savings. Make sure each is a
• . Now Requirements list: we used Essential Skills bullet list. Let's verify each: - 8–10 years of experience in facilities coordination, facilities maintenance, or a closely related role. - Proven organizational and coordination abilities, with a strong focus on follow-through and attention to detail. - Excellent communication and interpersonal skills, with the ability to work effectively with internal staff, vendors, and contractors. - Working knowledge of electrical and mechanical systems, including basic understanding of HVAC and plumbing components. - Ability to multitask and prioritize multiple work orders and requests in a dynamic environment. - Familiarity with procurement processes and budgeting practices related to facilities operations. - Proficiency with Microsoft Office and other office productivity suites, including spreadsheets and documents. - Experience using facility management software or similar systems to manage work orders and maintenance activities. - High school diploma or equivalent. - Demonstrated experience coordinating vendor services and evaluating vendor performance. Yes. Skills list: Additional Skills & Qualifications bullet list. - Associate’s degree or higher in business management, facilities management, or a related field is preferred. - Experience with facilities maintenance coordination, including scheduling and tracking preventative maintenance. - Proficiency with Google Sheets and other cloud-based productivity tools. - Experience managing or supporting vendor management processes, including contracts and service level expectations. - Prior experience supporting office moves, space planning, and reconfigurations. - Comfort working with micro office suites and various digital tools to support documentation and reporting. - Strong problem-solving skills and the ability to respond calmly and effectively to facilities issues and emergencies. - Ability to collaborate across departments and provide a high level of internal customer service. Yes. Benefits list: we captured from "If eligible, the benefits available for this temporary role may include the following:" list. Let's verify each: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and