Facilities Conceriege

About the role

The Facility Coordinator I, with high levels of oversight by the Sr. Manager, ensures that the corporate campus is supported with daily meetings, collaborative space setups, specialized events, people moves, procurement and purchase order processing and more. This position is integral to the daily operation of the corporate campus especially as it pertains to event/meeting management.

Requirements

• High school diploma or GED required
• Valid driver's license with a clean driving record required
• Excellent written and verbal communication skills
• Strong customer service skills with a professional, polished presence, as the role regularly interacts with executives and senior directors
• Confident troubleshooting technology, including conference room audio/visual equipment
• Working knowledge of Microsoft Office, including Outlook, Word, and Excel
• Ability to work collaboratively as part of a team

Physical Requirements

• Ability to stand and/or walk for approximately 90% of the workday
• Ability to bend, stoop, reach, kneel, and climb ladders and stairs throughout the shift
• Ability to lift up to 60 lbs

Responsibilities

• Conduct regular walkthroughs and inspections of Buildings to identify maintenance needs, safety concerns, and building or asset deficiencies
• Perform routine fire extinguisher inspections and restroom inspections, documenting findings and escalating issues as needed
• Create and manage work orders for outside vendors performing repairs, and coordinate vendor access and follow-up to confirm work is completed
• Support the facility preparations and arrangements for the corporate campus locations regarding events, departmental meetings, corporate fundraisers, after hour’s social events, vendor sponsored meetings, etc.
• Support collaborative bookable space needs based on scheduling conflicts, cancellations, and other business requirements in partnership with the meeting stakeholders
• Troubleshoot Conference Room Audio/Visual equipment
• Receive vendors related to event management i.e. catering orders, external event entities
• Submitting work orders within Corrigo when identifying building/asset deficiencies to be reviewed
• Submitting requests to the Sr. Manager for approval to create operating expense purchase orders when initiating a material or service cost.
• Work through assigned Corrigo work orders with high levels of attention to detail in both reviewing customer submitted notes as well as updating and adding in progress and completion notes.
• Professionally interface with customers and provide support when needed
• Perform other duties as assigned as well as backup duties in other areas of Office Services asks assigned as needed.