Facilities and Campus Operations Associate

Location: Foxborough, Massachusetts | Type: Part-time | Salary: $30–34/hour

About the role

The Facilities and Campus Operations Associate ensures our campus, buildings, and small transportation fleet are safe, functional, welcoming, and stewarded with excellence. This part-time, 12-month position supports daily facilities operations through maintenance, basic repairs, janitorial support, campus safety routines, rental support, event set-up, IT assistance, and general operations. The ideal candidate enjoys hands-on work, loves serving children and staff, and cares deeply about supporting the School’s mission through behind-the-scenes operational excellence.

Responsibilities

• Facilities and Maintenance
  • Perform routine building maintenance and minor repairs (e.g., fixtures, hardware, patching).
  • Install equipment and furnishings as needed (e.g., shelving, furniture).
  • Monitor HVAC units, lighting, and utilities for energy efficiency and stewardship.
  • Ensure the upkeep of buildings, grounds, equipment, and vehicles.
  • Complete daily/weekly checks of all school property to address facilities needs promptly.
  • Schedule and oversee routine and required inspections of facilities to identify and address maintenance issues.
  • Coordinate repairs and maintenance projects, including plumbing, electrical, HVAC, and structural repairs.
  • Develop and implement preventive maintenance schedules to prolong the lifespan of facilities and equipment.
  • Collaborate with and support the School Nurse to ensure the success of the lunch program and compliance with state and local board of health regulations.
  • Provide support in setting up for and cleaning up from various school events throughout the year.
  • Manage and maintain relationships with outside janitorial company and maintain janitorial supplies and equipment.
  • Manage and maintain relationships with outside landscaping, snow/ice removal, pest control, and trash/recycling companies to ensure the needs of the school are met and the budget is maintained.
  • Oversee and manage the School’s Facility Rental Program and staff, including meeting with and vetting potential renters to ensure programmatic success and additional income to support the School’s budget.
  • Oversee school vacation and summer support staff to ensure internal facilities projects are completed well, on schedule, and within budget.
• Transportation Maintenance
  • Manage transportation fleet, including ensuring insurance registrations and inspections are completed on time.
  • Maintain communication with School drivers to ensure vehicle maintenance is properly managed, vehicles remain in good condition, and meet all legal requirements to operate effectively for the School.
  • Complete small repairs as needed and arrange for larger repairs and routine maintenance to best align with the school’s schedule and overall transportation needs.
• Safety and Security
  • Implement safety protocols and procedures to maintain a safe and secure environment for students, staff, and visitors.
  • Conduct regular safety inspections and address any hazards or safety concerns immediately.
  • Ensure compliance with building codes, fire safety regulations, and other relevant standards.
• Budget Management
  • Assist the CFO in the development of and manage the annual facilities budget, including allocating funds for maintenance, repairs, and renovations, and monitoring utilities usage.
  • Identify cost-saving opportunities and prioritize expenditures to maximize resources.
  • Obtain quotes, negotiate contracts, and oversee vendor relationships to ensure cost-effective services.
• Project Management
  • Plan and oversee facility renovation, construction, and expansion projects from conception to completion.
  • Coordinate with architects, contractors, and other stakeholders to ensure projects are completed on time and within budget.
  • Monitor project progress, resolve issues, and communicate updates to school administration and staff.
• Environmental Sustainability
  • Implement sustainable practices to reduce energy consumption, water usage, and waste generation.
  • Identify opportunities for energy efficiency upgrades, recycling programs, and environmentally friendly practices.
  • Educate staff and students about the importance of environmental stewardship and encourage participation in sustainability initiatives.

Requirements

• Readily reachable and on call for facilities emergencies.
• Able to exert a good amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Communicate effectively in English.
• Ability to work under pressure, prioritize tasks, and manage time effectively to meet deadlines.
• Ability to speak and/or signal people to convey or exchange information, including receiving instructions, assignments, and/or directions from superiors.
• Ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
• Ability to prepare correspondence, simple reports, forms, instructional materials, etc., using prescribed formats.
• Ability to deal with people beyond giving and receiving instructions; adaptable to performing under stress and when confronted with emergency situations.
• Commitment to excellence and ability to work independently and collaboratively with flexibility and enthusiasm.
• Strong work ethic, sense of humor, and a kind spirit.

Qualifications and Skills

• Proven experience in facilities, preferably in an educational setting.
• Strong leadership and organizational skills with the ability to effectively manage a team.
• Excellent problem-solving abilities and attention to detail.
• Knowledge of building systems and maintenance procedures.
• Familiarity with relevant regulations and compliance standards.
• Proficiency in budget management and project coordination.
• Excellent communication and interpersonal skills.

About The Sage School

The Sage School’s mission is to encourage our diverse community of gifted students to engage in academic challenges, nurture their love of learning, and cultivate their humanity so they can serve, inspire, and create impact.