Externship Coordinator MA Experience Required!

About the role

The Medical Assisting Externship Coordinator plays a vital role in bridging the gap between classroom instruction and hands-on workforce experience. This position manages all aspects of the externship process—including site development, student placement, compliance, and documentation—with the ultimate goal of converting externship opportunities into employment outcomes.

Responsibilities

• Secure, maintain, and expand a network of externship sites that prioritize externship-to-hire conversions.

• Carefully coordinate student externship placements to ensure 100% on-time starts with the beginning of the externship module.

• Maintain accurate, real-time records in the Student Information System, including documentation required for accreditation and regulatory compliance.

• Provide clear communication and support to students and site supervisors regarding expectations, policies, and program requirements.

• Represent the college professionally with employers and community partners; participate in outreach and career events as needed.

• Serve as a student advocate by troubleshooting challenges, resolving concerns, and ensuring positive externship experiences.

Qualifications

• A minimum of three (3) years of hands-on Medical Assisting experience that supports qualification to serve as the externship instructor of record under applicable accreditation guidelines and institutional requirements.

• Two (2) years of experience in project coordination, community engagement, employer relations, or career services preferred.

• Strong organizational and time management skills; proven ability to manage multiple priorities and meet deadlines.

• Excellent verbal and written communication skills with a professional and approachable demeanor.

• A customer-service mindset with the ability to build and maintain positive relationships with students, employers, and faculty.

• A working knowledge of the healthcare industry.

• A valid driver’s license and reliable transportation required; ability to travel frequently for externship site visits.

• Proficiency in Microsoft Office Suite; comfort using data tracking systems, Student Information Systems (SIS), or CRMs.

• Familiarity with ABHES & ACCES accreditation and prior experience in externship or career services or is a plus.

Pay

The hourly pay range for this position is Min $31.00 Mid $33.00 Max $35.00 Typical hiring range is between the minimum and midpoint of the above pay range. Actual starting base pay may vary based on factors such as education, experience, skills, location and budget.