External Relations and Special Events Coordinator - 141310

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections where posting has real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, not invent or summarize away detail. Remove boilerplate, navigation, legal, EEO, scam warning, duplicated lines, application instructions. Also remove cover letter required? That's application instruction; we should remove. Also remove "Apply Now" etc. Also remove "Job posting will remain open..." etc. Also remove "Filing Deadline". Also remove "UC San Diego values..." etc. Also remove "UCSD Layoff from Career Appointment..." etc. Also remove "Reassignment Applicants..." etc. Also remove "Pay Transparency Act..." etc. Also remove "If employed by the University of California..." etc. Also remove "Misconduct Disclosure Requirement..." etc. Also remove "Special Conditions" maybe? It contains occasional evenings and weekends required, overtime may be required, requires one day on-site/on campus; may require additional days on-site as needed on event days. That's substantive about schedule/requirements. We can incorporate into Schedule or Requirements. Also "Cover letter required for a complete application." appears twice; remove. We need to extract sections: - About the role: maybe a brief description? The posting includes "Description Serve as special events coordinator for the department..." That's description of role. Could be "About the role". We'll put that in

About the role

with

containing the description paragraphs. - Responsibilities: list of duties. Many bullet-like sentences. We'll create

• for each duty. - Requirements: maybe qualifications? The posting has "Qualifications Bachelors' degree..." etc. That's qualifications. Could be under Requirements or Qualifications. We'll separate: Requirements maybe minimal? But we have both Requirements and Qualifications headings allowed. We'll put qualifications under

  Qualifications

  with list. - Skills: maybe skills list? Many skill statements. Could be under Skills. - Pay: posting includes "Hiring Pay Scale $65,000 - $75,000 / Year". That's pay. Also "Worksite Campus". So we can include Pay section with that. - Schedule: posting includes "Work Schedule Variable, 8 hrs/day, Monday-Friday, some evenings/weekends". Also occasional evenings/weekends required, overtime may be required, requires one day on-site/on campus; may require additional days on-site as needed on event days. So schedule section. - Benefits: not mentioned. So omit Benefits. We must not include headings with filler like "commensurate with experience". Not present. We must preserve all substantive info; not invent or summarize away detail. So we need to include all details from description, qualifications, skills, pay, schedule, special conditions. We must not include duplicated lines. Need to deduplicate. Let's extract description text: "Serve as special events coordinator for the department. Assist with the development and administration of special complex projects and coordination of special events. Oversee all budgetary, logistical, marketing and public relations aspects for departmental events. Coordinate faculty recruitment activities for the Department of Electrical and Computer Engineering (ECE). Serve as department liaison to JSOE Dean’s Office, Central Campus Offices, industry partners, and recruitment. Serve as the Executive Assistant to the Chair of the Department of ECE. Prepare correspondence on behalf of Chair and Chief Administrative Officer (CAO) and disseminate to appropriate parties. Manage the Chair’s calendar and determine scheduling priorities. Schedule Faculty and Industry Advisory Board meetings; compose, distribute and maintain meeting notes. Coordinates the faculty visits as part of the faculty recruitment process. Schedule appointments and group meetings as needed. In collaboration with other department staff, manage content on departmental website including on-going maintenance and periodic updates of the site." That's description. Now responsibilities: Could be same as description? Might be overlapping. But we can treat description as About the role, and responsibilities as a list of duties maybe same. However to avoid duplication, we could put description in About the role, and responsibilities as a list derived from same sentences but we risk duplication. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." If we put same info in two places, that's duplication but not invented. Might be okay but better to avoid duplication. Perhaps we can treat About the role as a short summary, and Responsibilities as detailed list. But we need to preserve all info; we can split the description into About the role (a brief summary) and Responsibilities (list). However we must not lose any detail. Could put the full description in About the role as prose, and then responsibilities as list that repeats same info; that would duplicate but still preserve all info. Might be acceptable but could be considered redundant. The instruction didn't forbid duplication, just said remove duplicated lines. So we should avoid duplicating exact same lines. Better to not repeat same sentences. Thus we can put About the role as a brief overview (maybe first sentence) and Responsibilities as the rest list. But we risk losing some detail if we omit. Let's think: We could put About the role as a short paragraph summarizing role (maybe first two sentences) and then Responsibilities list covering the rest. But we need to ensure we don't lose any substantive info. Could instead put About the role as the description paragraph (the whole thing) and then not have a Responsibilities section (or combine). Since we have headings for Responsibilities, we could omit it if no distinct content beyond description. But the instruction: "include a section ONLY when the posting has real, specific content for it". If we treat the description as responsibilities, we could put Responsibilities section with the list, and About the role maybe short summary. But we need to avoid duplication. Alternative: Use About the role for a brief summary (maybe "Serve as special events coordinator for the department...") and Responsibilities for the detailed list derived from the rest. Let's craft: About the role: "Serve as special events coordinator for the department. Assist with the development and administration of special complex projects and coordination of special events." Responsibilities list: remaining duties. But we need to ensure we capture all duties: Oversee all budgetary, logistical, marketing and public relations aspects for departmental events. Coordinate faculty recruitment activities for the Department of Electrical and Computer Engineering (ECE). Serve as department liaison to JSOE Dean’s Office, Central Campus Offices, industry partners, and recruitment. Serve as the Executive Assistant to the Chair of the Department of ECE. Prepare correspondence on behalf of Chair and Chief Administrative Officer (CAO) and disseminate to appropriate parties. Manage the Chair’s calendar and determine scheduling priorities. Schedule Faculty and Industry Advisory Board meetings; compose, distribute and maintain meeting notes. Coordinates the faculty visits as part of the faculty recruitment process. Schedule appointments and group meetings as needed. In collaboration with other department staff, manage content on departmental website including on-going maintenance and periodic updates of the site. That seems comprehensive. Now Qualifications: The posting says "Qualifications Bachelors' degree in related area and / or equivalent experience / training.Working knowledge of concepts, principles and practices of event planning and production and public relations.Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher-level staff and / or management.Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.Experience in planning and organizing meetings, special events including agenda preparation, distribution of materials, arrange for meeting location and hotel reservations; follow-up on reservations. Experience in event budget creation and monitoring.Ability to balance multiple, often conflicting priorities with deadline constraints and numerous interruptions. Demonstrated skill to organize time, adjust priorities, and meet established deadlines while working with changing priorities and frequent interruptions.Demonstrated skill to use computers and various software packages to include spreadsheet, database, word processing, e-mail and desktop publishing applications to complete tasks. Ability to use software to develop complex information sources and to produce a wide variety of reports. Ability to interpret and compile data and academic material and provide detailed statistical reports or adapt it for presentation in brochures, fliers and general catalog. Ability to locate and utilize research/resource material.Excellent attention to detail and organization.Ability to maintain strict confidentiality while working with confidential records in electronic and hard-copy form. Demonstrated ability in analyzing and evaluating student data and academic records.Ability to independently investigate issues/problems, make decisions and initiate action. Determine procedures to accomplish effective resolutions and implement programmatic activities involving diverse groups of people. Requires taking independent initiative with assignments and pro-actively resolving and prioritizing issues/inquiries while working in a multiple demanding environment.Ability to speak effectively and with poise before large and/or small groups of people.Excellent composition and writing skills and thorough knowledge of English grammar spelling and punctuation in order to formulate and present written material in a logical and comprehensive manner.Skill and knowledge to interpret policies, make decisions independently, work with minimal directions and negotiate conflicts.Ability to work independently and with initiative, using sound judgment and independent decision-making skills.Ability to clearly explain and offer guidance on university and departmental regulations, procedures and policies to current and prospective faculty and students.Demonstrated experience in a high-volume, team-oriented customer service environment. Able to deal with stressful and unpleasant situations without losing composure.Ability to be flexible to use initiative and creativity to develop, anticipate and administer new procedures and practices that recognize changing work patterns.Effective problem-solving skills: Identify, research and recommend solutions and determine procedures to accomplish effective resolutions. Ability to make consistent judgments and apply them to individual circumstances." That's a huge list of qualifications/skills. We could split into Qualifications (education, experience) and Skills (abilities). But the heading list includes both Qualifications and Skills. We can put education/experience under Qualifications, and the rest under Skills. Qualifications: "Bachelors' degree in related area and / or equivalent experience / training. Working knowledge of concepts, principles and practices of event planning and production and public relations. Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure." Maybe also "Working organizational skills, including skill in effectively coordinating and organizing multiple details." That could be skill. But to avoid missing info, we could put all under Qualifications and omit Skills. But we have both headings allowed; we could put Qualifications for education/experience and maybe some core knowledge, and Skills for the rest. Let's decide: Qualifications heading: include education and working knowledge of event planning, campus knowledge. Skills heading: include all other ability statements. We must ensure we don't lose any detail. Let's parse the qualifications block into two parts. First sentences up to "Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure." That's three items. Then after that: "Working organizational skills, including skill in effectively coordinating and organizing multiple details." That's a skill. Then "Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling." skill. Then "Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics." skill. Then "Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher-level staff and / or management." skill. Then "Ability to work in diverse groups, including but