Export Shipping Coordinator

Essential Functions / Responsibilities

• Cookordinate and monitor customer orders to ensure all pack lists and location reports are created timely
• Coordinate with outside logistics staff (e.g. truck drivers) according to availabilities and requirements
• Follow-up of orders placed for pickup with customers
• Ensure export documents are created correctly and timely for all exports
• Exports worldwide (mostly China, South America & Canada)
• Plan and track the shipment of final products according to customer requirements
• Creation of pack lists from shop pack records
• Scanning of all packing documents into individual job files
• Facilitate photos for each shipment & review for customer review
• Push shipments out to customers to meet sales goals trends
• Miscellaneous filing and record keeping

Work Environment

• Primary work environment is the office
• Secondary work environment is the production floor
• Employee maybe required to lead production shop tours
• Employee will have meetings in the shop requiring the wearing of personal protective equipment
• Able to assist a machine operator to understand process flow
• Able to be aware of surroundings for safety concerns
• Able to lift up to 30 lbs and operate office equipment such as computers, copy machines, etc
• Able to sit for prolonged time periods plus occasion walking

Required Skills and Qualifications

• Proven experience as Logistics / Billing coordinator
• Great work ethic and POSITIVE attitude a MUST
• Excellent Customer Service skills
• 2+ years of experience in logistics or supply chain management
• Export Compliance Experience (export docs & terms)
• Knowledge of laws, regulations, and ISO requirements
• Willing to take direction where needed to adjust to growing demands of the business
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Excel, Adobe and other logistics software
• Able to work with little supervision and track multiple processes

Special Requirements

• Safety Sensitive: This job is designated by Valley Forge & Bolt Mfg. Co. as a safety-sensitive position because it includes tasks or duties that Valley Forge & Bolt Mfg. Co. in good faith, believes could affect the safety or health of the employee performing the task or others (ARS 23-493).
• Refusal to take such tests may result in withdrawal of a conditional offer of employment or termination of employment.