Experiential Project Manager

Roles and Responsibilities

• Lead day-to-day project execution from kickoff through delivery, deployment, and wrap-up
• Develop and maintain project timelines, milestones, workback schedules, task assignments, and delivery plans
• Translate approved concepts, client requirements, and feedback into clear deliverables and next steps for creative, development, and production teams
• Cook up work across account management, design, development, technical production, vendors, and onsite teams
• Track project requirements, decisions, assumptions, dependencies, open questions, risks, and scope changes
• Partner with Account Managers to support client communication, expectations, budgets, and overall account needs
• Facilitate project kickoffs, internal check-ins, client reviews, stand-ups, and production meetings
• Ensure tasks are documented, assigned, prioritized, and followed through using company project management tools
• Help identify blockers, escalate issues early, and recommend practical solutions
• Review work for alignment with project goals, client expectations, and production readiness
• Cook up deployment logistics, onsite needs, staffing, hardware, content, and technical handoff requirements
• Support onsite execution during key events, including setup, show days, troubleshooting coordination, and client support
• Contribute to process improvements that make projects run more smoothly and predictably

Required Qualifications

• 3+ years of experience in project management, digital production, technical production, experiential production, or a closely related role
• Experience managing client-facing projects from kickoff through delivery
• Demonstrated experience managing project schedules, requirements, deliverables, feedback, dependencies, risks, and scope changes
• Experience using project management and collaboration tools to assign work, track progress, and maintain project documentation
• Strong written and verbal communication skills
• Ability to travel occasionally for onsite deployments, client events, or production support

Preferred Experience

• Experience delivering interactive installations, touchscreen applications, kiosks, games, websites, mobile applications, lead-capture systems, or similar digital experiences
• Experience working in an agency, experiential marketing, event technology, software production, or other client-driven environment
• Familiarity with software development lifecycles, quality assurance, content management, APIs, networking, or application deployment
• Experience coordinating projects involving hardware, sensors, displays, tablets, printers, scanners, custom fabrication, or AV systems
• Experience working with developers, designers, fabricators, AV teams, hardware vendors, and onsite production partners
• Experience with tools such as Asana, Slack, Google Workspace, Figma, HubSpot, or similar platforms
• Experience tracking project budgets, estimates, vendor costs, change requests, or resource needs
• Experience supporting onsite installation, testing, show operations, or technical troubleshooting

Life at CLUTCH

• Complimentary Drinks and Coffee
• Open, Collaborative Work Environment
• Dog-Friendly Office – Bring your well-behaved, friendly pup to work!
• Medical, dental, and vision coverage
• Guardian Life Insurance & Disability Coverage
• Voya 401(k) Plan
• Flexible Time Off