Experiential Production Coordinator

Responsibilities

• Support the planning and execution of retail installations, pop-ups, brand activations, and experiential projects from initial planning through installation, strike, and recap.
• Cook up installations on-site from load-in through strike, coordinating vendors, crews, schedules, and production details throughout execution while helping resolve logistical and operational challenges.
• Coordinate production logistics including freight, crating, deliveries, storage, permitting, site access, certificates of insurance, and installation scheduling.
• Conduct site surveys and work from floor plans, elevations, and shop drawings, translating site conditions into installation requirements, production logistics, and project planning.
• Coordinate vendor sourcing, bidding, and onboarding efforts under the Manager's direction, gathering estimates, coordinating RFQs and bid comparisons, and managing vendor documentation including COIs, NDAs, W-9s, and vendor agreements.
• Maintain and track production and fabrication budgets, estimates, invoices, payments, and reconciliation, proactively flagging budget risks, discrepancies, and cost considerations to the Manager and Finance.
• Build and maintain project trackers, workback schedules, run-of-show documents, installation schedules, timelines, and production documentation across multiple concurrent projects.
• Cook up strike, asset storage, material removal, project recaps, photography, and post-project documentation.

Requirements

• Minimum 2+ years of hands-on production experience supporting retail installations, brand activations, or experiential builds from planning through on-site execution.
• Hands-on experience supporting and coordinating physical installations or activations through load-in, live execution, strike, and wrap on-site, including coordinating vendors and crews during the build.
• Demonstrated knowledge of custom fabrication, materials, substrates, finishes, and scenic/build processes, with the ability to coordinate effectively with fabrication and production partners.
• Proven ability to conduct site surveys and read and interpret floor plans, elevations, and shop drawings, and translate them into on-site logistics.
• Direct experience coordinating production logistics for physical builds, including freight, crating, deliveries, storage, installation schedules, permitting, site access, and certificates of insurance.
• Experience building and managing production and fabrication budgets in a vendor-heavy environment, including estimates, RFQs, vendor bids, invoice tracking, and budget reconciliation.
• Direct experience sourcing, coordinating, and onboarding vendors and fabricators, including production documentation such as COIs, NDAs, and vendor agreements.
• Experience building and maintaining project trackers, workback schedules, installation schedules, run-of-show documents, and production documentation across multiple concurrent projects.
• The flexibility to work fully on-site at Kith HQ in Williamsburg, Brooklyn, with availability for nights, weekends, overnights, and out-of-market travel as required by project schedules and business needs.

Nice to Have Qualifications

• Existing relationships with production vendors, fabricators, and experiential partners.
• Familiarity with Bluebeam or similar markup software.
• Experience working in Figma.