Expansion Project Administrator - Highway & Bridge Maintenance

About the Role

This position involves professional and highly complex administrative work, controlling and processing documents related to large-scale programs and projects involving County facilities and infrastructure. The role ensures all County-required documentation and procedures are followed and processing is expedited for activities related to the expansion program. The incumbent establishes timelines, maintains a document-tracking system, evaluates and reviews reports for accuracy and timeliness, undertakes special studies, performs analysis, and prepares reports. Assignments are received as broad policy statements or general program objectives, with work performed independently under limited supervision.

Manages expansion projects for Broward County from inception to final construction and occupancy. Assists in the preparation of the capital budget associated with the expansion program.

Must possess and maintain a valid Florida Class E Driver's License for the duration of the appointment.

Requirements

• Bachelor’s degree from an accredited college or university with major coursework in architecture, engineering, construction management, or a closely related field.
• Four (4) years of experience overseeing contracts in architecture, engineering, and/or construction management involving design/construction projects or closely related experience.

Preferred Qualifications

• Master’s Degree or higher in Engineering, Construction Management, Business, or Public Administration.
• Florida Professional Engineer (PE) License.
• State Certified General Contractor (GC) License.
• Project Management Professional (PMP) or Certified Public Manager (CPM) Certification.
• Advanced Maintenance of Traffic (MOT) Certification.
• Inspector Certification in Stormwater, Erosion, and Sedimentation Control; Asphalt; Earthwork; ACI; MSE; Bridge; Concrete; Transportation Construction; IMSA Signal; Concrete, Drilled Shaft, or any other roadway/bridge-related subject.
• Certification in Estimate Preparation, Nuclear Safety, OSHA, MSE, IMSA Signal, or any other roadway/bridge-related subject.
• Four (4) or more years of experience with Geographic Information Systems (GIS) and/or MicroStation, AutoCAD, REVIT in a roadway and/or bridge maintenance environment.
• Four (4) or more years of experience with the Florida Department of Transportation (FDOT) Plans Preparation Manual and/or using industry-standard bidding and job-costing procedures (e.g., FDOT Pay Items, Basis of Estimates, Design Standards, and Construction Specifications).
• Four (4) or more years of experience performing roadway or bridge Design, Construction Engineering, or Inspection (CEI) work.
• Four (4) or more years of experience obtaining permits from agencies such as South Florida Water Management District (SFWMD), Army Corps of Engineers (USACE), Department of Environmental Protection (DEP), Florida Department of Transportation (FDOT), Broward County, or municipalities.

Responsibilities

• Coordinates with multi-agency staff on scoping, preparation, permitting, and execution of construction and design consultant contracts; performs quality reviews of engineering plans, designs, specifications, pay requisitions, work authorizations, and other construction contract documents.
• Manages, develops, mentors, and advises subordinate project managers to ensure professional growth, adherence to policies/procedures, and timely work completion; prepares and administers the Regional Capital Program Budget and Regional Capital Program Management Section operating budget.
• Provides technical process information and regulatory compliance recommendations to management and operations staff; prepares initial cost estimates for each project; prepares, enters, and monitors agenda items for award of contracts.
• Prepares and secures all prerequisites from consultants or contractors for the issuance of a Purchase Order to begin work (completed and signed agreements, insurance documents, bonds).
• Reviews and approves pay applications, change orders, amendments to contracts and agreements; reviews and approves design and construction schedules for the duration of the project; plans, coordinates, and directs the work of subordinates as required.
• Reviews staff work; performs analysis and prepares reports for senior management.
• Develops contracts and grants policies, procedures, and schedules; performs Contract Management/Administration for absent staff; develops analysis of timeline schedules of common work activities.
• Reviews data on existing work order systems and reports discrepancies; makes recommendations for collecting and entering data; evaluates and reviews reports and documents for correctness, completeness, and timeliness.
• Counsels consultants/contractors regarding County requirements and procedures; aids and assists County and consultant staff as needed.
• Performs related work as assigned.

Skills

• Manages Complexity: Makes sense of complex, high-quantity, and sometimes contradictory information to effectively solve problems. Obtains a rich and deep understanding; swiftly cuts to the core issue.
• Decision Quality: Makes good and timely decisions that keep the organization moving forward. Demonstrates strong judgment; takes smart, independent action in urgent and non-routine situations.
• Balances Stakeholders: Anticipates and balances the needs of multiple stakeholders. Provides guidance so others understand and adhere to ethical standards; models cross-cultural sensitivity.
• Cultivates Innovation: Creates new and better ways for the organization to be successful. Motivates others to find new and better ways to address challenges; encourages varied perspectives.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Achieves cohesion, integration, and alignment between own group and other areas.
• Ensures Accountability: Holds self and others accountable to meet commitments. Tracks performance and strives to remain effective, learning from successes and failures.
• Manages Conflict: Handles conflict situations effectively. Skillfully draws upon a wide range of perspectives to find optimal solutions; builds consensus to resolve disagreements.
• Develops Talent: Develops people to meet both their career goals and the organization’s goals. Shares ideas, insight, and best practices to help others reach development goals.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others.
• Situational Adaptability: Adapts approach and demeanor in real time to match shifting demands. Shifts priorities appropriately considering the needs of clients, constituents, and the organization.

Work Environment

Physical Demands: Performs light work involving walking or standing most of the time and exerting up to 20 pounds of force on a regular and recurring basis. Requires skill, adeptness, and speed in the use of fingers, hands, or limbs on repetitive operation of electronic office equipment or tools.

Unavoidable Hazards: Involves routine and frequent exposure to traffic and moving machinery.