Executive Talent Acquisition and Operations Coordinator

About the role

The Executive Talent Acquisition (Marquee) and Operations Coordinator will lead complex, confidential executive searches, manage highly confidential information, and coordinate highly touch candidate experiences. Reporting to the Director of Talent Acquisition, this role supports Scopely's executive hiring efforts and works closely with senior leaders and executive candidates.

Responsibilities

• Lead the coordination of highly complex, confidential executive searches, requiring exceptional discretion, adaptability, and coordination across senior stakeholders.
• Own the operational coordination of executive recruiting, ensuring complex executive searches remain organized, on track, and operationally through search close.
• Exercise independent judgment to resolve complex operational challenges, balance competing executive priorities, and maintain momentum on executive searches with minimal guidance.
• Partner closely with Talent Partners and hiring leaders to drive interview processes forward and maintain momentum across executive searches.
• Carefully coordinate and manage executive-level candidate interviews, both virtual and onsite, including complex scheduling across multiple global time zones and travel arrangements for non-local candidates.
• Track candidate progress throughout the recruitment lifecycle and proactively identify and resolve scheduling or process-related issues.
• Prepare and distribute interview schedules, candidate materials, and briefing documents to interview teams and stakeholders.
• Own executive recruiting documentation and reporting, ensuring executive search trackers, updates, meeting materials, candidate data, and reporting across the ATS and other recruiting tools are accurate and prepared for senior leadership.
• Own and coordinate executive NDAs, references, background checks, and offer administration to ensure timely completion and a seamless, compliant hiring process.
• Serve as the primary point of contact for executive candidates throughout the interview process, ensuring a seamless, high-touch experience.
• Facilitate candidate travel logistics, onsite interview experiences, and executive recruiting events, including candidate dinners and leadership engagements, ensuring every interaction reflects Scopely's employer brand.
• Coordinate executive recruiting programs and events while delivering a white-glove experience for executive candidates and senior stakeholders through exceptional planning, communication, and professionalism.
• Build strong working relationships with executives, Executive Assistants, hiring teams, and cross-functional partners to support successful hiring outcomes.
• Support select Talent Acquisition programs and initiatives by coordinating logistics, maintaining documentation, and helping ensure operational excellence across the recruiting function.
• Continuously identify opportunities to improve recruiting coordination processes, candidate experiences, and operational efficiency by streamlining workflows, enhancing candidate experiences, and increasing team efficiency through new tools and best practices.

Requirements

Experience in recruiting coordination, executive support, or other high-touch coordination roles; executive-level scheduling experience is strongly preferred.

Exceptional organizational skills, sound judgment, and the ability to manage competing priorities with urgency in a fast-paced environment.

Exceptional attention to detail, accuracy, and follow-through, with a commitment to delivering a world-class candidate experience.

Experience partnering with senior leaders, Executive Assistants, and cross-functional stakeholders, while handling highly confidential information with discretion and professionalism.

Excellent written, verbal, and interpersonal communication skills.

Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.

Experience working with Applicant Tracking Systems (ATS) and recruiting technologies.

A proactive, resourceful approach to problem-solving and process improvement.

A continuous improvement mindset, with a natural curiosity for new tools, technologies, and more efficient ways of working.

Qualifications

Experience in recruiting coordination, executive support, or other high-touch coordination roles; executive-level scheduling experience is strongly preferred.

Exceptional organizational skills, sound judgment, and the ability to manage competing priorities with urgency in a fast-paced environment.

Exceptional attention to detail, accuracy, and follow-through, with a commitment to delivering a world-class candidate experience.

Experience partnering with senior leaders, Executive Assistants, and cross-functional stakeholders, while handling highly confidential information with discretion and professionalism.

Excellent written, verbal, and interpersonal communication skills.

Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.

Experience working with Applicant Tracking Systems (ATS) and recruiting technologies.

A proactive, resourceful approach to problem-solving and process improvement.

A continuous improvement mindset, with a natural curiosity for new tools, technologies, and more efficient ways of working.

Skills

Experience in recruiting coordination, executive support, or other high-touch coordination roles; executive-level scheduling experience is strongly preferred.

Exceptional organizational skills, sound judgment, and the ability to manage competing priorities with urgency in a fast-paced environment.

Exceptional attention to detail, accuracy, and follow-through, with a commitment to delivering a world-class candidate experience.

Experience partnering with senior leaders, Executive Assistants, and cross-functional stakeholders, while handling highly confidential information with discretion and professionalism.

Excellent written, verbal, and interpersonal communication skills.

Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.

Experience working with Applicant Tracking Systems (ATS) and recruiting technologies.

A proactive, resourceful approach to problem-solving and process improvement.

A continuous improvement mindset, with a natural curiosity for new tools, technologies, and more efficient ways of working.

Benefits

At Scopely, we care deeply about what we do and want to inspire play, every day - whether in our work environments alongside our talented colleagues, or through our deep connections with our communities of players. We are a global team of game lovers who are developing, publishing and innovating the mobile games industry, connecting millions of people around the world daily.

Pay

For candidates in CA, CO, NJ, NY, and WA, the annual salary range is provided below. In addition to base pay, employees may be eligible for equity, bonuses, and a comprehensive benefits package, including healthcare benefits, retirement benefits, pet insurance, paid holidays, paid Scopely free days, and unlimited paid time off. Base pay offered may vary depending on job-related knowledge, skills, and experience.

Schedule

This role is currently hybrid, working up to four days per week in the office.

About Scopely

Scopely is a leading video game and global interactive entertainment company, home to many of the world’s most beloved and enduring experiences, including two of the most successful mobile games of all-time “MONOPOLY GO!” and “Pokémon GO,” along with “Stumble Guys,” “Star Trek™ Fleet Command,” “MARVEL Strike Force,” “WWE Champions,” the Scrabble® franchise, “Yahtzee® With Buddies,” and many others. Across mobile, web, PC, and console, Scopely creates, develops, publishes, and live-operates one of the most diversified and award-winning portfolios in the games industry — bringing hundreds of millions of players together through a shared love of play. Founded in 2011, Scopely is powered by its exceptional team — including thousands of world-class gamemakers around the globe, a distinctive tenet-driven culture, and its proprietary technology platform, Playgami. Together, these strengths have fueled Scopely’s position as the #1 mobile games company in the U.S. and #2 globally, generating more than $10 billion in lifetime revenue. Whether building global sensations like “MONOPOLY GO!” from the ground up, or expanding through strategic acquisitions, including the FoxNext, GSN, and Scopely Explore games businesses — Scopely consistently delivers experiences players love today and return to for years to come. Recognized multiple times as one of the "100 Most Influential Companies in the World" by TIME magazine and one of Fast Company's "World's Best Workplaces" and “Best Workplaces for Innovators,” Scopely believes that video games can be a force for good — creating meaningful connections, vibrant communities, and making life better through play. Scopely has global operations and partners across four continents in more than a dozen countries worldwide.