Executive Support Strategic Partner

Job Requirements

Triage and manage information flow and priorities on behalf of the executive. Flag important action items and timelines to facilitate decision-making.

Remains abreast of the executives’ current priorities and coordinates their schedule accordingly.

• Schedules and arranges meetings, appointments, and travel arrangements.
• Briefs executive on pertinent agenda items and records meeting minutes.
• Tracks and follows-up on action items.
• Independently creates and/or compiles materials for key meetings and discussions.
• Develops briefings, agendas, talking points, slide decks, announcements, and correspondence.
• Manage and facilitate the workflow for the executive.
• Manage meetings and event logistics, including: selecting the location and menus, working with leaders to establish the agenda, determining participants, and creating and tracking the budget. Also secures contracts, equipment, invitations, attendance rosters, and other materials/support items.
• Manage special projects and assignments by creating project plans, tracking deliverables, proactively identifying and flagging at-risk tasks, and carrying out background research on emerging issues.
• Identifies areas that require executives’ immediate attention and recommends solutions.
• Accompanies the executive and participates in meetings with internal and external stakeholders, providing updates and feedback on area projects and initiatives.
• Make decisions on operational issues within the authorized scope.
• Partners with team members on projects and tasks.
• Serves as back-up to an assigned partner and other team members when they are out of the office.
• Cooky/coordinator of special events in conjunction with the C-suite Support Team.

Work Experience

• Perform all other duties as assigned.

Education & Experience

• Required: An associate’s degree is required, in addition to 4 years of administrative experience in a business, professional, government, or healthcare environment. Familiarity with medical terminology is preferred.
• PREFERRED: A bachelor’s degree is required, along with 2 years of administrative experience in a business, professional, government, or healthcare environment. Familiarity with medical terminology is preferred.