Executive Support Specialist Logi

About the role

Manages office activities for the Vice President and/or President without supervision. Directs preparation of records such as agendas, notices, minutes, and presentations for Senior Management Meetings, Senior Management Workshops, and supplier visits.

Organizes communication activities throughout the department, including the TS-4 Newsletter, plant-wide mutilation campaign, promoting safety, and organizing Assembly Board content at main and west entrances. Arranges roundtables and documents notes for feedback to managers.

Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings. Prepares routine and advanced correspondence, including memoranda, letters, and reports. Expedites follow-up activities for the Vice President and President.

Processes Purchase Orders and requisitions in SAP and prepares the Vice President's office budget. Screens incoming phone calls and correspondence, prioritizes it, and responds independently. Interfaces with all organization levels at BMW AG.

Understands and models VPS (Value Added Production System) Principles and concepts of Standard Work and Problem Solving. Adheres to 5S and Safety Standards and Principles. Performs other duties as assigned by management.

Requirements

• AA/AS degree in Business Administration/Office Management or equivalent of 2 years of experience in Business Administration.
• 5+ years of office management or administrative support, managing tasks independently and working with confidential information.
• Expert verbal and written communication skills in German and English.
• Advanced knowledge of Windows, SAP, and miscellaneous office equipment.
• Advanced experience applying organizational skills.
• Advanced experience handling a variety of confidential information.
• Independent judgment and initiative.
• Knowledge of BMW AG and Plant Spartanburg Policies and Procedures.

Benefits

• Medical, Dental, Prescription, and Vision coverage.
• Paid time off.
• 401(k) plan with company matching contribution.
• Retirement Income Account.
• Life insurance.
• BMW Associates Assistance Program.
• Medical Flexible Spending Account (FSA).
• Company vehicle program.