Executive Producer

About the role

MAS Event and Design LLC is seeking an Executive Producer to bring our programs and events to life, from concept through production and final delivery to the client. This role works collaboratively with Creative and Accounts leads to set the tone for each program, achieve team objectives and financial targets, and elevate the standard of work across MAS.

Responsibilities

• Create extraordinary concepts that inspire clients and champion forward-thinking ideas that change how people experience brands.
• Oversee brand experience projects from pitch through execution.
• Protect creative integrity by clearly articulating and defending conceptual and directional choices.
• Carry that creative vision through to every deliverable.
• Identify, negotiate, and book external resources as needed.
• Own the primary line of communication with clients, including the difficult and necessary conversations.
• Develop meaningful client relationships rooted in trust in the MAS approach.
• Network with colleagues to share ideas, knowledge, and resources.
• Know the success stories from across the network, and share them with the team and clients in the right context.
• Build program budgets and manage revenue throughout client programs.
• Translate costs into a sell price, with the detail needed to communicate clearly to the client.
• Manage, mitigate, and negotiate third party costs.
• Keep the client budget current at all times on assigned programs.
• Reconcile program costs against budget for assigned programs.
• Work with Accounting to ensure proper billing and payment for services rendered.
• Inspire and challenge the team to push the creative further.
• Lead the project team, including cross-departmentally, mentoring producers and coordinators and giving constructive feedback throughout.
• Run regular team meetings and keep communication flowing between team members, making sure all deadlines are met.
• Develop and actively manage vendor and freelance talent relationships to secure the best available talent and pricing.
• Provide expert leadership across production complexities and guide the successful outcomes of one of a kind productions.

Requirements

• 8+ years producing events, with hands-on experience overseeing and producing core event logistics: catering, meeting space, housing, AV production, fabrication, and more.
• Experience leading and mentoring producers and coordinators on projects.
• A strong creative instinct and the ability to develop concepts and push ideas forward.
• 8+ years of client-facing experience, with the ability to advise, consult, manage budgets, and resolve conflict while protecting the client relationship.
• Comfort presenting and pitching, both to clients and in new business settings.
• Fluency in event industry norms across venue contracting, production, and vendor management, including: Venue contracting, the full process, including concessions; Housing: room blocks, shoulder dates, cumulative blocks, and attrition; Catering: food and beverage minimums; AV and production: contracts, labor, load-in and load-out; Budget management experience with direct financial responsibility, ownership, and accountability to others, at or above $3 million+.
• Expert judgment and the ability to make sound decisions in gray areas.
• The ability to run multiple projects at once without sacrificing accuracy or quality.
• Strong communication across every level: employees, clients, vendors, contractors, and other stakeholders.
• Strong tech skills, especially Google Workspace and Slack. Comfortable in Google Sheets and Slides.
• An established network of vendors and freelance talent, a plus.
• A collaborative approach and a genuine desire to work alongside other department teams.
• Willingness to travel and work flexible hours around live events.
• A positive attitude in all interactions, internal and external.
• Flexibility and a willingness to jump in on work outside your job description.

Qualifications

• Bachelor's degree preferred.

Skills

• Business and job-specific knowledge.
• Creative vision and concept development.
• Decision making and sound judgment.
• Problem solving and adaptability.
• Leadership and developing others.
• Budget management.
• Negotiation skills.
• Detailed knowledge of vendor pricing for production elements, large and small scale.
• Client management and customer focus.
• Interpersonal communication and presentation skills.
• Time and project management.
• Ethics, integrity, and values.

Benefits

Not specified.

Pay

$70 - $125 per hour.

Schedule

Flexible hours around live events.