Executive Producer

Responsibilities

• Represent Jackson Dawson in client meetings and provide consultative support for business development initiatives.
• Develop and manage project budgets, including creation, tracking, vendor bidding, invoice processing, expense reporting, and client billing.
• Ensure projects are delivered on time and within or under budget.
• Provide end-to-end project management support, including statement of work (SOW) creation, schedule development, tracking, and execution.
• Collaborate with internal teams and clients to ensure all deliverables are completed successfully.
• Source, select, and manage external vendors, facilitators, and production resources.
• Oversee logistics planning and coordination, including vendors, venues, and on-site execution.
• Participate in client meetings (remote and in-person as needed).
• Lead and support the development of large-scale client programs.
• Publish and deliver presentations outlining project plans, timelines, and logistics.
• Develop event plans, including scope, schedules, and resource requirements, with accurate budgeting and forecasting.
• Negotiate and manage contracts to optimize cost savings while minimizing risk and liability.
• Hire, supervise, and coordinate vendors, event staff, and consultants.
• Lead execution of event logistics plans and timelines; assign tasks and evaluate outcomes post-event.
• Maintain deep knowledge of brand details, including product specifications, campaigns, and legal requirements.

Qualifications

• Bachelor’s degree in a related field or equivalent work experience.
• 8+ years of experience as a Producer or Project Manager.
• Proven ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Demonstrated success managing event budgets and schedules.
• Track record of delivering projects on time and within budget, leading to repeat client business.
• Willingness to travel and work flexible hours as needed.