Executive Operations Coordinator

Location: Mesquite, Texas

Reports to: Chief Executive Officer

Compensation: $60,000 to $70,000, plus bonus eligibility

Position Type: Full-time, on-site

About the Role

The Pickle Juice Company is seeking an experienced, resourceful, and highly adaptable Executive Operations Coordinator to serve as a force multiplier through close partnership with the CEO and executive leadership team. This role combines meaningful executive support with company‑level project execution, process improvement, technology adoption, employee experience, and office operations. It sits between a traditional Executive Assistant and a Chief of Staff, requiring both service orientation and project ownership.

Key Responsibilities

• Executive and Leadership Support: Anticipate needs, remove administrative or operational friction, coordinate meetings, materials, action items, communications, and follow‑up; conduct research and prepare presentations, briefings, and business documents; track priorities, commitments, deadlines, and next steps; improve information‑organizing systems; handle confidential information with discretion.
• Company‑Level Projects: Own cross‑functional projects without a natural departmental owner; translate broad objectives into clear plans, timelines, and deliverables; coordinate participants while respecting departmental responsibilities; identify improvement opportunities and present recommendations; maintain momentum, solve routine problems, and elevate decisions when appropriate; follow projects through implementation and confirm results.
• Process Improvement and Technology: Identify inefficient processes, recurring friction, and unnecessary manual work; research tools, AI applications, automation, and business systems; recommend solutions based on cost, usability, risk, and impact; help implement approved solutions and support adoption; document repeatable processes.
• Culture, Employee Experience, and Office Operations: Coordinate employee recognition, anniversaries, staff events, and company meetings; support onboarding and other employee‑experience initiatives; serve as an approachable resource for routine administrative questions; ensure the office operates smoothly and professionally; coordinate supplies, vendors, services, and facility needs; help communicate company information clearly; route specialized matters to the appropriate functional owner.
• Trust, Judgment, and Partnership: Build trusted relationships across the company while maintaining independence; provide candid input, ask thoughtful questions, and give honest feedback; protect confidential information; translate decisions into effective execution once direction is established; understand distinctions between collaboration, influence, recommendation, accountability, and authority.

Qualifications

• Five or more years of relevant professional experience.
• Experience in executive support, operations, project coordination, process improvement, office management, or employee experience.
• Experience working directly with a business owner or senior executive.
• Demonstrated success taking projects from an unclear starting point through implementation.
• Strong Microsoft 365 proficiency.
• Interest or experience in AI, automation, and productivity tools.
• Experience in a growing, privately held, manufacturing, CPG, logistics, or distribution company is helpful.
• Professional maturity, discretion with confidential information, and excellent written and verbal communication.
• Service mindset focused on results rather than visibility or authority.

Success Expectations (First Year)

• Reduced administrative coordination and follow‑up requiring direct leadership involvement.
• Established reliable systems for tracking priorities and commitments.
• Completed company‑level projects that lacked a natural departmental owner.
• Implemented improvements that saved time or reduced friction.
• Helped the company make better use of technology and existing tools.
• Improved recurring office, onboarding, and employee‑experience activities.
• Built trusted working relationships without creating confusion about authority.
• Created sustainable processes rather than temporary workarounds.

Culture & Work Style

We maintain high standards while giving capable people meaningful responsibility and flexibility in how they achieve results. Initiative, open communication, thoughtful input, and continuous improvement are encouraged. Accountability, transparency, respect for others’ responsibilities, and consistent follow‑through are expected. Successful employees take pride in their work, address problems constructively, and willingly perform both highly visible and less‑visible tasks required for strong outcomes.

Pay

$60,000 to $70,000, plus bonus eligibility.

Schedule

Full-time, on-site.