Executive Operations Coordinator

About the role

The Executive Operations Coordinator is a hybrid executive support and operations role built to increase leadership leverage and execution velocity. The role protects the CEO’s time and attention by owning the flow of scheduling, information, and preparation—so leadership energy stays focused on the highest-value decisions, relationships, and outcomes rather than coordination overhead.

Responsibilities

• Keep our executive team operating at their best by managing complex calendars, scheduling priorities, travel, and the day-to-day logistics that keep everything moving.
• Act as a trusted partner to senior leaders by managing communications, triaging inboxes, and ensuring important priorities never fall through the cracks.
• Prepare leaders for success by coordinating meetings, building agendas, organizing briefing materials, capturing key decisions, and driving follow-through on action items.
• Support cross-functional projects by tracking timelines, owners, dependencies, and next steps—helping turn ideas into action.
• Build and maintain simple, effective operational systems, documentation, and processes that improve consistency, efficiency, and collaboration across the business.
• Cook up and maintain a lightweight system so nothing drops.
• Coordinate confidently across internal teams, external partners, and creators while maintaining professionalism, discretion, and exceptional attention to detail.
• Continuously look for opportunities to improve the way we work, bringing organization, structure, and thoughtful solutions to fast-moving challenges.

Requirements

• We're looking for someone who thrives in fast-moving environments and genuinely enjoys bringing order to complexity.
• You're proactive, highly organized, and happiest when helping leaders and teams operate at their best.
• Exceptional organizational skills with the ability to juggle multiple priorities without losing sight of the details.
• Outstanding calendar management, prioritization, and coordination skills.
• Strong written and verbal communication, with the confidence to work across all levels of an organization.
• Excellent judgment and discretion when handling confidential information and sensitive situations.
• A natural instinct for building better processes, documentation, and lightweight systems that make work easier for everyone.
• Experience with Google Workspace and modern AI tools.
• Experience with Notion is a plus.
• A curious, solutions-first mindset with the ability to anticipate needs before they're asked.
• A genuine interest in creators, creative businesses, and helping build exceptional experiences for the people who use The Lighthouse.
• A collaborative approach, a willingness to roll up your sleeves, and the flexibility to adapt as priorities evolve.
• Above all, you're someone people genuinely enjoy working with—you lead with kindness, integrity, and a desire to make those around you successful.

Qualifications

• 5+ years of experience supporting executives, operations, project coordination, or similar business support roles.

Skills

• Proactive, highly organized, and happiest when helping leaders and teams operate at their best.
• Exceptional organizational skills with the ability to juggle multiple priorities without losing sight of the details.
• Outstanding calendar management, prioritization, and coordination skills.
• Strong written and verbal communication, with the confidence to work across all levels of an organization.
• Excellent judgment and discretion when handling confidential information and sensitive situations.
• A natural instinct for building better processes, documentation, and lightweight systems that make work easier for everyone.
• Experience with Google Workspace and modern AI tools.
• Experience with Notion is a plus.
• A curious, solutions-first mindset with the ability to anticipate needs before they're asked.
• A genuine interest in creators, creative businesses, and helping build exceptional experiences for the people who use The Lighthouse.
• A collaborative approach, a willingness to roll up your sleeves, and the flexibility to adapt as priorities evolve.
• Above all, you're someone people genuinely enjoy working with—you lead with kindness, integrity, and a desire to make those around you successful.

Benefits

• Medical, Dental, Vision
• PTO + Sick Time + Paid Holidays
• HSA, FSA, and Commuter + Parking Benefits
• Company Paid Life & Disability Insurance
• Voluntary Life Insurance Policy
• Voluntary Hospital and Critical Illness Insurance
• Employee Assistance Program
• 401k with Employer Matching. No Vesting Period
• Monthly Work from Home Stipend
• Yearly Professional Development Stipend

Pay

The salary range for this role is $71,000–$85,000 per year, with the final offer determined by factors such as experience, skills, and overall alignment with the role.

Schedule

No specific schedule is provided in the job posting.