Executive & Office Administrator

Executive & Office Administrator$60,000-$65,000 | Contract-to-Hire | Onsite | Minnetonka, MNA growing and collaborative technology services organization is seeking an experienced Executive & Office Administrator to support executive leadership and serve as a key administrative resource across multiple departments. This is an excellent opportunity for someone who enjoys variety, takes pride in organization, and wants to build a long-term career with a stable and employee-focused company. Key Responsibilities Executive & Administrative Support Support executive leadership with calendar management, scheduling, and meeting coordinationPrepare agendas, meeting materials, and meeting notesCoordinate onboarding activities for new employeesAssist with travel arrangements, itineraries, expense reports, and reimbursements Office Management Serve as the primary point of contact for office inquiriesGreet visitors and manage incoming calls and correspondenceCoordinate with property management regarding facility needsManage office supply inventories and vendor relationshipsArrange equipment maintenance and office repairs as needed Documentation & Reporting Draft, edit, and proofread correspondence, reports, presentations, and other business documentsAssist with RFP responses and document preparationCreate and maintain spreadsheets and reportsEnsure accuracy and confidentiality of company records Coordination & Communication Act as a liaison between departments, clients, vendors, and stakeholdersManage internal communications and announcementsSupport company events, employee engagement activities, trainings, and conferencesAssist with planning client, vendor, and employee appreciation events Qualifications 3+ years of Administrative Assistant experienceExperience supporting executive leadershipExperience coordinating meetings, preparing agendas, and taking meeting notesEvent planning and coordination experience preferredStrong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)Accurate data entry and typing skills (50+ WPM preferred)Excellent organizational, time management, and prioritization abilitiesStrong written and verbal communication skillsProfessional presence with exceptional attention to detailAbility to work independently and maintain confidentiality Benefits Upon Permanent Hire Medical insurance with employer contributionHSA and FSA optionsDental insurance401(k) with company matchPaid time offBirthday PTO hoursPaid holidays and floating holidayEmployee wellness resources and support programs All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.