Executive Office Administrator

About the Role

The Executive Administrator at The Augustine Academy is first and foremost a lover of Jesus Christ, and secondarily a lover of his human creatures, especially children. Within this relational context, the Executive Administrator is responsible for modeling and encouraging a hopeful, high-joy, inspirational, and peacefully authoritative atmosphere. The role involves upholding, shepherding, and training students in the habits of the good life—ways of relating to work and persons that ultimately share in the life of Jesus Christ.

The Executive Administrator represents the school and interacts professionally and warmly with students, parents, teachers, staff, and visitors. Reporting to the Director of Operations, this role handles general office and operational tasks, supports school administration, and serves as the primary point of contact for all constituents. The Executive Administrator must be highly familiar with school policies as recorded in the Parent/Student Handbook and the Teacher Handbook.

Personal Qualities

• Spiritually mature in Christ
• Service- and other-oriented, teachable, and loving toward all persons, especially children
• Joyful, peaceful under authority, and psychologically strong
• Growth-oriented, patient, and enthusiastic
• Hungry to know and share knowledge
• Intelligent, thorough, punctual, and flexible
• Collegial, articulate, and professional

Requirements

• Appreciation of children as persons made in the image of God, with a proven ability to demonstrate respect, generosity, and kindness
• Ability to joyfully exercise authority with students and work peacefully under authority
• A quick willingness to serve others
• Warm, inviting, and professional demeanor
• Strong interpersonal, time management, and organizational skills
• Humble and teachable spirit
• Thoughtful approach to personal spiritual life and commitment to The Augustine Academy Community Covenant and Statement of Faith
• Alignment with The Augustine Academy Mission Statement and willingness to uphold it
• Cultivation of gospel integration into every area of life
• Strong written and verbal communication skills
• Solid business acumen, management, and problem-solving skills
• Advanced computer and technological literacy, including working knowledge of Microsoft Office and Google Apps
• Introductory knowledge of Charlotte Mason’s educational philosophy from the essays “Three Instruments of Education” and “Children as ‘Persons’,” with a willingness to support this philosophy
• Free and clear results on federal and state background checks
• Bachelor’s degree, Associate’s degree, or equivalent education and experience

Responsibilities

• Student Support
  • Assist during drop-off and pick-up of students
  • Administer student medication and first aid care, document medication given, and remain in compliance with Bloodborne Pathogens protocols
  • Provide office assistance and supplies to students for classroom activities
  • Communicate with local school districts regarding student services (IEPs, speech therapy, etc.)
• Classroom Support
  • Order curriculum and classroom supplies for teachers as approved by the Director of Operations
  • Print materials for classrooms as requested
  • Create and collect permission slips for field trips; file
• General School Office
  • Manage the Front Desk/Reception area and volunteers
  • Greet school visitors and act as the primary point of contact for TAA
  • Answer the school phone
  • Record attendance in FACTS SIS
  • File paperwork
  • Maintain office equipment and order office supplies
  • Provide administrative and scheduling support to the Headmaster, Principals, and Director of Operations
• Admissions
  • Manage Open House materials
  • Set up or organize light receptions for Open House events
  • Maintain an admissions database
  • Coordinate with prospective applicants for parent interviews, classroom observations, shadow days, and individual open houses
  • Send enrollment documents to applicants
  • Request school records for new students
• Teacher Development
  • Arrange travel (airfare, hotel, car, etc.) for teachers to attend ASI Institutes, Conferences, and Internships
• Finance
  • Assist with expense reports, ensure receipts are included, obtain appropriate signatures, write checks, and file
  • Pay invoices in a timely manner
• Newsletter
  • Create content for the weekly Newsletter
  • Format, edit, and post newsletter in coordination with the Director of Operations
• Personnel
  • Document employee sick days
  • Process new employee paperwork
  • Receive time-off requests and serve as the primary substitute-teacher scheduler
• Volunteers
  • Work with the PVA coordinator and admin to support school programs and events
  • Assist in recruiting volunteers for events, as needed
• Communications
  • Maintain a current database of school contacts
  • Send parent communications via FACTS SIS or Gmail as directed by the Headmaster or other Directors
  • Prepare, print, and disseminate physical and electronic correspondence
• Community Events
  • Assist with all needs related to school events (staff or parent meetings, in-services, etc.)
  • Create and distribute flyers and programs for events
  • Assist in arranging food, beverages, setup, and takedown
• Health and Safety
  • Maintain emergency materials/bags for classrooms
  • Provide general health and first aid assistance as needed
  • Plan and document monthly emergency drills
  • Arrange for staff CPR, health & safety, and Active Shooter trainings
  • Obtain immunization records and report to the Health Department

Schedule

Five full days, on campus when school is in session, and flexible and mostly remote during the summer months:

• Monday–Thursday: 7:40 a.m.–4:00 p.m. (Tuesday until 4:45 p.m. per the TAA Staff Meeting Schedule)
• Friday hours flexible
• Other trainings and school events, as specified in the yearly Academic Calendar

Pay

Salary determined by experience and qualifications, range: $35,000–$45,000.

Benefits

• Healthcare stipend
• Paid vacation/holidays
• Tuition remission for children
• 401K match
• Dental, vision, and basic life insurance
• Voluntary life insurance and voluntary accident coverage