Executive Liaison

About the role

IU Inc. represents a new path forward for Indiana University (IU), creating a front door for industry engagement. The Executive Liaison acts on behalf of the IU Inc. President/CEO, the Board of Directors, and the executive leadership team, including the Chief Administrative Officer (CAO) and Chief Strategy Officer (CSO), on high-profile matters related to the significant operations and governance of IU Inc.

Department-Specific Responsibilities

• General and Executive Support: Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents both internal and external to IU Inc. and Indiana University. Demonstrates appropriate discretion and judgment to ensure private/proprietary information, data, transactions, and correspondence maintain confidentiality.

• Manages dynamic and complex involvement that requires a deep understanding of the organization's key priorities to ensure the President/CEO, Board, and executive team spend their time in the most effective and impactful way; ensures conflicting meetings are resolved in a timely way.

• Advises and assists in the planning and implementation of operations and proceedings of the President/CEO, Board of Directors, and executive leadership team.

• Advises and supports high-level leadership on a broad range of strategic matters and handles matters of significance on their behalf.

• Researches and handles special projects, coordinates workflows and time management, and may serve as account manager for or oversee a department budget.

Board Governance and Meeting Management

• Plans, organizes, and executes IU Inc. Board of Directors meetings end to end, including scheduling, logistics, venue/virtual setup, and materials.

• Drafts and distributes agendas in coordination with the President/CEO and Board Chair.

• Compiles, assembles, and distributes board packets and pre-read materials.

• Records, prepares, and distributes meeting minutes; tracks board action items and follow-ups to completion.

• Captures and distributes board committee meetings (e.g., finance/audit, governance) and associated materials.

• Maintains official board records, including bylaws, resolutions, committee rosters, member terms, and meeting history.

• Manages conflict-of-interest disclosures and board policy acknowledgments.

• Ensures timely and effective orientation and onboarding for new IU Inc. board members and executive team members.

• Coordinates with corporate counsel on governance compliance and required corporate filings.

Presentations, Communications, and Follow-Up

• Develops board and executive presentations, briefing decks, and reports.

• Prepares meeting prep materials, talking points, and background research in advance of meetings.

• Manages post-meeting follow-up, tracking commitments, decisions, and deliverables across the leadership team.

• Drafts correspondence, memos, and communications on behalf of the President/CEO and executive team.

Executive Scheduling and Support

• Manages complex calendars for the President/CEO, CAO, and CSO, coordinating across the executive team.

• Coordinates travel, expense reporting, and related logistics.

• Engages internally and externally to schedule meetings, resolve conflicts, and protect executive time.

Internal and External Stakeholder Engagement

• Serves as a liaison between IU Inc. and Indiana University offices, including the Office of the President, Board of Trustees, the IU Foundation, and sponsored programs.

• Coordinates scheduling and engagement with external partners, including consortium members, industry, federal and state agencies, and regional economic-development organizations.

• Supports planning and execution of partner convenings, stakeholder meetings, signing events, and similar functions.

Corporate Entity and Operations Coordination

• Supports corporate recordkeeping and compliance tracking, including entity filings, insurance, key contracts, and registered-agent matters.

• Coordinates with the Chief Administrative Officer on board-level financial reporting and materials.

• Manages special projects and cross-functional coordination on behalf of the office.

General Responsibilities

• Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents both internal and external to the university.

• Demonstrates appropriate discretion and judgment to ensure applicable private/proprietary university information, data, transactions, and correspondences maintain confidentiality.

• Manages dynamic and complex university involvement, which requires a deep understanding of area's key priorities to ensure the Office of the President or Office of the Board of Trustees is spending time in most effective and impactful way.

• Ensures conflicting meetings are resolved in a timely way.

• Advises and assists in the planning and implementation of operations and proceedings of the responsibilities of the Office of the President or Office of the Board of Trustees.

• Ensures timely and effective orientation for new members of the Office of the President or Office of the Board of Trustees.

• Advises and supports high level leadership on a broad range of strategic matters related to the Office of the President or Office of the Board of Trustees.

• Handles matters of significance on behalf of the Office of the President or Office of the Board of Trustees.

• Researches and handles special projects which may include working with the Office of the President or Office of the Board of Trustees.

• Coordinates workflows and time management.

• May have responsibility for department budget serving as account manager or developing and overseeing the budget.

Skills

• Proficient written and verbal communication skills

• Maintains a high degree of professionalism

• Demonstrated time management and priority setting skills

• Demonstrates a high commitment to quality

• Possesses flexibility to work in a fast paced, dynamic environment

• Seeks to acquire knowledge in area of specialty

• Highly thorough and dependable

• Demonstrates a high level of accuracy, even under pressure

• Possesses a high degree of initiative

• Ability to influence internal and/or external constituents

• Attention to details with the ability to meet tight deadlines

• Possesses a high degree of confidentiality

Preferred

• Familiarity with board operations, parliamentary procedure, and board-portal software (e.g., Diligent, BoardEffect)

• Proficient in presentation development (Microsoft PowerPoint and similar tools)

• Ability to support multiple executives and balance competing priorities across the leadership team