Executive Director, Fiscal Administration - Academic Innovation

Job Summary

The Executive Director, Fiscal Administration provides strategic financial leadership for Academic Innovation, operating with an entrepreneurial, revenue-driven mindset within a public research university.

Core Responsibilities

• Initiates, develops, and owns business plans and multi-year pro forma financial models for existing and proposed academic initiatives, including fully online degree programs, in partnership with the Vice Provost of Academic Innovation.
• Serves as a primary financial strategist for revenue growth, identifying opportunities to scale programs, optimize pricing, and align investments with long-term financial sustainability.
• Leads financial evaluation of new and evolving initiatives, clearly articulating risk, return, and strategic value to executive leadership, deans, and academic partners.
• PARTNER CLOSELY WITH ACADEMIC COLLEGES AND ACADEMIC AFFAIRS TO NEGOTIATE INVESTMENTS, REVENUE-SHARING ARRANGEMENTS, AND PAYOUT STRUCTURES FOR ONLINE AND PROFESSIONAL EDUCATION PROGRAMS.
• BUILD TRUSTED ADVISORY RELATIONSHIPS WITH DEANS, ASSOCIATE DEANS, AND COLLEGE FINANCIAL LEADERSHIP, EFFECTIVELY INFLUENCING DECISION-MAKING AND SECURING ALIGNMENT AROUND ACADEMIC INNOVATION’S FINANCIAL MODELS AND VALUE PROPOSITION.
• LEADS THE ANNUAL BUDGETING AND FORECASTING PROCESS FOR ALL ACADEMIC INNOVATION DEPARTMENTS.
• ANALYZES STUDENT FEE REVENUE TRENDS AND COLLABORATES WITH THE VICE PROVOST TO DEVELOP FEE ADJUSTMENT PROPOSALS THAT ALIGN WITH FUTURE FORECASTS AND STRATEGIC GOALS.
• LEADS CHANGE MANAGEMENT EFFORTS TO MODERNIZE, STREAMLINE, AND IMPLEMENT BEST-PRACTICE FINANCIAL PROCESSES, PROACTIVELY IDENTIFYING OPPORTUNITIES FOR INNOVATION, SCALABILITY, AND OPERATIONAL EFFICIENCY.
• DEMONSTRATES FLUENCY IN INSTITUTIONAL BUDGET MODELS AND FUND ACCOUNTING WHILE TRANSLATING COMPLEX FINANCIAL CONCEPTS INTO CLEAR, ACTIONABLE INSIGHTS FOR VARIOUS AUDIENCES.
• APPLIES ADVANCED ROI ANALYSIS, SCENARIO MODELING, AND MARKET RESEARCH TO INFORM RESOURCE ALLOCATION AND SUPPORT DATA-DRIVEN DECISION MAKING.
• PROVIDES STRATEGIC OVERSIGHT OF DEPARTMENTAL BUDGETS ACROSS ACADEMIC INNOVATION, ENSURING ALIGNMENT WITH DIVISION PRIORITIES, GROWTH GOALS, AND PERFORMANCE EXPECTATIONS.
• RESEARCHES HIGHER EDUCATION FINANCIAL TRENDS, MARKET DYNAMICS, AND REGULATORY CHANGES AT THE NATIONAL AND INSTITUTIONAL LEVELS.
• OVERSEES FINANCIAL PLANNING, USAGE, AND COMPLIANCE FOR GIFTS, ENDOWMENTS, AND GRANTS, ENSURING FUNDS ARE SPENT FOR STATED PURPOSES IN A TIMELY MANNER.
• OVERSEES DIVISION INTERNAL CONTROLS, AUDITS, FISCAL COMPLIANCE, AND YEAR-END PROCESSES.
• LEADS AND DEVELOPS THE BUSINESS SERVICE CENTER TEAM, FOSTERING CUSTOMER SERVICE, ACCOUNTABILITY, RESPONSIVENESS, AND CONTINUOUS IMPROVEMENT.
• SERVES ON THE ACADEMIC INNOVATION EXECUTIVE LEADERSHIP TEAM, CONTRIBUTING TO STRATEGIC PLANNING, ENTERPRISE-WIDE DECISION-MAKING, AND CROSS-CAMPUS COLLABORATION.
• ADVISES FINANCIAL AND ADMINISTRATIVE STAFF ACROSS THE DIVISION REGARDING UNIVERSITY PROCEDURES AND SYSTEMS INCLUDING PAYROLL CLASSIFICATION, RECRUITMENT AND NEW HIRE, EMPLOYEE GRIEVANCES, TRANSACTIONAL PROCESSING, RECONCILIATION AND REPORTING. MANAGES AND COORDINATES CONTRACT AND SERVICE AGREEMENT PROCESSING.
• UNDERSTANDS THE INSTITUTIONAL BUDGET MODEL IN THE CONTEXT OF ACADEMIC INNOVATION - INTERPRET AND APPLY THE UNIVERSITY’S BUDGET FRAMEWORK (E.G., RESPONSIBILITY-CENTERD MANAGEMENT, INCREMENTAL BUDGETING, OR HYBRID MODELS) TO INITIATIVES WITHIN ACADEMIC INNOVATION.
• BUILD STRONG PARTNERSHIPS WITH BUSINESS AFFAIRS, ACADEMIC AFFAIRS, AND INSTITUTIONAL FINANCE TEAMS THROUGH TRANSPARENT COMMUNICATION AND REGULAR ENGAGEMENT.

Required Qualifications

• Bachelor's Degree in a related field.
• Seven (7) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Leadership
• Management
• Financial Analysis
• Financial Planning
• Research
• Financial Modeling
• Mergers & Acquisitions
• Business Partnering
• Business Process Improvement
• Data Visualization
• Process Automation
• Corporate Development Strategy

Working Conditions

• Office Environment. Occasionally requires evening and weekend hours.
• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

Working Location

This position will work primarily on campus. Commuting and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.