Executive Asst to the Asst Head of School

Key Responsibilities

• Manages the Assistant Head of School’s calendar, scheduling, and daily priorities with a strong sense of judgment and foresight
• Prepares briefing materials, correspondence, presentations, and reports
• Serves as a gatekeeper and liaison between the Assistant Head of School and internal/external stakeholders
• Coordinates meetings and special events
• Supports the execution of strategic initiatives and school-wide priorities
• Tracks progress on key projects and ensures accountability across departments
• Prepares agendas, materials, and follow-up for leadership team meetings
• Conducts research and provides analysis to support decision-making
• Ensures smooth day-to-day operations of the Assistant Head’s office
• Drafts and manages high-level communications on behalf of the Assistant Head of School
• Supports crisis communication and sensitive matters with discretion
• Helps align messaging across the school’s internal leadership team and leadership team
• Leads and manages special projects as assigned by the Assistant Head of School
• Coordinates cross-functional initiatives involving multiple departments
• Maintains timelines, deliverables, and outcomes

Qualifications

• Bachelor’s degree required; advanced degree preferred
• 5+ years of experience in executive support, administration, or leadership roles
• Experience in an educational setting, particularly independent schools, preferred
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion, professionalism, and emotional intelligence
• Ability to anticipate needs and solve problems proactively
• Proficiency with office and communication technologies