Executive Assitant

Responsibilities

• Support senior leaders across creative, design, production, business development, and strategy functions by handling a wide range of administrative priorities.
• Oversee demanding executive calendars, arrange meetings across teams and time zones, and address scheduling conflicts with sound judgment.
• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries that align with leadership schedules.
• Cook up logistics for major industry events and leadership gatherings, including planning, scheduling, and assistance during key activities when needed.
• Create, refine, and format presentations, reports, and executive communications with accuracy and a high-quality standard.
• Submit and track expense reports for executives while ensuring compliance with internal guidelines and deadlines.
• Arrange recurring department and leadership meetings and help maintain smooth coordination among cross-functional partners.
• Aid in onboarding activities for new employees by managing orientation details and adding team members to meetings and communication platforms.
• Use AI-supported tools and emerging technologies to improve efficiency, streamline administrative workflows, and enhance operational effectiveness.
• Contribute to general office support and provide broader administrative assistance as business needs require.

Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• At least 5 years of experience in an Executive Assistant or comparable administrative support position.
• Proven success supporting multiple senior leaders at the same time in a fast-paced environment.
• Demonstrated experience coordinating complex domestic and international travel arrangements, expense reporting, and meeting or event logistics.
• Strong communication, organization, and time-management skills with careful attention to detail.
• Ability to handle sensitive information with discretion, professionalism, and sound judgment.
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, Word, and Teams.

Qualifications

Availability to work on-site in Minneapolis, Minnesota on Tuesdays, Wednesdays, and Thursdays, with flexibility for additional in-office days when needed.

Skills

• Administrative support
• Executive assistant
• Event planning
• Travel coordination
• Expense management
• Meeting coordination
• Onboarding support
• Technology integration

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Pay

Compensation is commensurate with experience.

Schedule

Position requires working on-site in Minneapolis, Minnesota on Tuesdays, Wednesdays, and Thursdays, with flexibility for additional in-office days when needed.