Executive Assistant to the President

Position Summary

The Executive Assistant to the President provides high-level, confidential administrative and operational support to the President and the Office of the President. This position manages executive scheduling, communications, office operations, meeting preparation, stakeholder interactions, and follow-up on presidential priorities while exercising sound judgment, discretion, professionalism, and a strong commitment to excellent service.

Minimum Qualifications

• Bachelor's degree and at least five years of progressively responsible administrative, executive support, office management, or related experience;
• or an equivalent combination of education and experience.
• Experience providing direct administrative or operational support to a senior executive, cabinet-level leader, board-level leader, elected official, or comparable high-level administrator.
• Experience managing complex calendars, executive communications, meeting preparation, confidential records, office workflows, and follow-up systems in a complex organization.
• Excellent written and verbal communication skills, including experience drafting, editing, and proofreading professional correspondence, reports, presentations, and other executive-level materials.
• Strong judgment, discretion, organization, problem-solving, attention to detail, and ability to manage multiple priorities with limited supervision.
• Proficiency with office management systems, standard business software, administrative procedures, and tools used to coordinate schedules, documents, meetings, and communications.

Preferred Qualifications

• Experience in higher education, public sector, government, or another complex stakeholder environment.
• Experience supporting a president, chief executive, cabinet-level officer, board-level leader, or comparable senior administrator.
• Experience coordinating executive-level projects, presidential or organizational initiatives, budget-related processes, travel, events, or high-level stakeholder communications.

Essential Functions

• 35% - Provide executive administrative and operational support to the President
• Manage daily operations of the Office of the President and carry out complex assignments on behalf of the President, exercising independent judgment and appropriate action.
• Initiate, compose, edit, and prepare correspondence, reports, presentations, and other executive-level materials.
• Review communications directed to the President, including electronic mail, and prioritize matters requiring attention, response, or follow-up.
• Anticipate problems, critical issues, and opportunities as they arise and advise the President accordingly.
• Cook up and track presidential priorities, special projects, and cross-functional action items; monitor deadlines and follow up with senior leaders and other stakeholders to ensure timely completion.
• Handle highly confidential and sensitive information with discretion and sound judgment.
• Exercise signature authority when authorized and maintain office procedures, systems, and workflows to support efficient, high-quality service.

Essential Functions (cont'd)

• 35% - Manage the President's calendar, priorities, and daily workflow
• Manage the President's schedule, including meetings, appointments, events, travel, and related logistics, ensuring effective use of time and preparation for commitments.
• Prepare materials, agendas, data, and logistics for meetings, events, and decision-making; coordinate follow-up on action items.
• Respond to inquiries and unscheduled visitors, assess needs, provide appropriate responses, and refer matters to the appropriate office, unit, or individual.
• Investigate, resolve, redirect, or elevate problems and concerns that come before the Office of the President.

Essential Functions (cont'd)

• 30% - Serve as the primary administrative liaison for the Office of the President
• Serve as a primary administrative point of contact between the Office of the President, senior university leaders, faculty governance representatives, external stakeholders, and other constituents.
• Research and gather information to support recommendations, communications, directives, and initiatives originating from the Office of the President.
• Recommend, develop, and prepare agendas, materials, and related documents for presidential meetings.
• Maintain effective working relationships and represent the Office of the President with professionalism, responsiveness, confidentiality, and service.
• Cook up Office of the President administrative resources, including purchasing, travel, memberships, budget tracking, and related operational processes, as assigned.