Executive Assistant to the Chief Executive Officer (CEO)

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care. At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

About the role

We are seeking a highly strategic and proactive Executive Assistant to the CEO who serves as a trusted partner and force multiplier, enabling the CEO to focus on the company's highest-value priorities. This role requires exceptional judgment, discretion, executive presence, and the ability to anticipate needs, synthesize complex information, and drive organizational follow-through. The ideal candidate operates with urgency, professionalism, and confidence, acting as an extension of the CEO in managing time, communications, preparation, and coordination of critical business initiatives.

Responsibilities

• Own and optimize the CEO's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures the CEO is prepared for all meetings, engagements, travel, and executive reviews.
• Act as an extension of the CEO in managing communications, including email triage, drafting executive-level correspondence, facilitating follow-up, and ensuring critical matters receive timely attention.
• Coordinate all executive travel including Scheduling Aircraft and Pilots, site visits, speaking engagements, and logistics, ensuring seamless execution and alignment with business objectives.
• Facilitate executive meetings by managing agendas, documenting key decisions, tracking action items, and ensuring execution of agreed-upon outcomes.
• Anticipate issues, opportunities, and organizational dynamics by maintaining awareness of company priorities, stakeholder relationships, and emerging business needs; proactively recommend solutions and required actions.
• Handle highly confidential information with the utmost discretion and professionalism.
• Build and maintain strong relationships with board members, executive leaders, customers, vendors, and other key stakeholders on behalf of the CEO.
• Support other executives (COO, CSO, and CFO) as needed.
• Perform other duties as assigned to support executive leadership and business operations.

Requirements

• 5+ years of experience supporting a CEO, President, Founder, or other C-suite executive.
• Exceptional organizational, project management, and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Outstanding written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Preferred industry experience.
• Bachelor's or Master's degree preferred.

Physical Demands and Work Environment

• Indoor office setting with controlled temperature.
• Potential visits to outdoor industrial sites with exposure to weather extremes.
• Potential exposure to noise, dust, chemicals, or other environmental factors.
• Travel requirements: up to 10% of time.
• Compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.