Executive Assistant to the CEO and EVP

Marlene Meyerson JCC Manhattan seeks a highly capable, detail-oriented, and poised Executive Assistant to support the Chief Executive Officer and Executive Vice President. This is a high-trust position at the center of a dynamic and mission-driven organization, serving as a strategic administrative partner to maximize the effectiveness of the CEO and EVP.

About the Organization

Together with our community, the Marlene Meyerson JCC Manhattan creates a welcoming and vibrant environment where individuals from all walks of life come together to connect, grow, and learn. Rooted in Jewish values, it is a cornerstone of the Upper West Side that provides something for every stage of life through a multifaceted array of offerings, spanning comprehensive children's and family programs, cutting-edge health and wellness, thought-provoking arts and culture, and vital social services. It imagines Jewish life that is inclusive and diverse, creating a supportive space for people of all backgrounds to engage, nurture their well-being, and find a deep sense of belonging.

Responsibilities

• Manage the CEO's and EVP's complex calendars, balancing competing priorities while maximizing efficiency and effectiveness.
• Coordinate closely with the Chief of Staff and senior leadership to ensure calendars reflect organizational priorities and strategic objectives.
• Schedule and coordinate meetings with leadership, staff, donors, community leaders, and external partners.
• Manage logistical details, including room reservations, virtual meeting platforms, catering, and meeting preparation.
• Serve as a primary manager of the CEO's and EVP's email flows, processing a high volume of incoming communications while fostering a culture of responsiveness and warmth.
• Draft, edit, and respond to routine correspondence on behalf of the CEO and EVP.
• Prioritize incoming messages, flag urgent matters, track follow-up items, and ensure timely responses.
• Exercise sound judgment in determining which matters can be handled independently and which require executive attention.
• Maintain systems for tracking commitments, action items, and outstanding communications.
• Prepare briefing materials to ensure the CEO and EVP are fully prepared for meetings and events.
• Coordinate logistics for internal and external meetings, including AV support, room setup, catering, and hospitality.
• Welcome visitors and stakeholders to the executive office and help create a professional, warm, and mission-aligned experience.
• Track action items and follow-up responsibilities resulting from meetings.
• Manage expense reporting and reimbursement processes with accuracy and timeliness.
• Maintain organized filing systems for contracts, correspondence, and executive records.
• Support special projects and organizational initiatives as assigned.
• Coordinate all aspects of executive travel, including transportation, accommodations, meeting scheduling, and logistics.
• Assist in coordinating board-related and donor-related administrative activities.
• Identify opportunities to improve administrative systems, workflows, and efficiencies across the executive office.
• Serve as a trusted problem-solver and resource for senior leadership.

Requirements

• 5+ years of experience supporting senior executives, preferably in a nonprofit, educational, healthcare, or mission-driven organization.
• Demonstrated success managing complex schedules, communications, and competing priorities in a fast-paced environment.
• Demonstrated ability to handle sensitive situations with discretion, professionalism, and sound judgment.
• Strong written and verbal communication skills; ability to draft polished correspondence for a wide range of audiences.
• Confidence interacting with senior leadership, board members, major donors, and community leaders.
• Exceptional attention to detail and follow-through; ability to manage multiple projects simultaneously.
• Advanced proficiency with Google Workspace; experience with CRM systems, project management tools, expense management software, and virtual meeting platforms.
• Resourcefulness and ability to anticipate needs before they become issues.

Preferred Skills

• Highly intelligent and quick to learn.
• Unflappable under pressure.
• Warm, professional, and service-oriented.
• Proactive rather than reactive.
• Detail-oriented without losing sight of the bigger picture.
• Trustworthy, discreet, and dependable.
• Motivated by supporting a mission-driven organization and helping senior leaders operate at their highest level.

Benefits

• Supportive, mission-driven work environment.
• Health benefits including Medical, Dental, and Vision Insurance.
• Paid Vacation Time plus a generous offering of Federal and Secular Holidays.
• 403(b) Retirement Savings Account.
• Opportunities for professional development and mentorship.
• Access to all the JCC's cultural, learning, arts, and film programs.
• Investment in professional development and leadership skills.
• Free fitness membership for the pool and health club.
• Discounts on other JCC programs.

Schedule

This role is in office 5 days a week in the Upper West Side.

Pay

The position offers an annual salary of $70,000 – $80,000, commensurate with experience.