Executive Assistant to Partner & Co-President of Film

About the role

The Executive Assistant will provide high-level administrative support to the Partner & Co-President of Film. This position requires discretion, a high level of organization, flexibility, and strong performance in the fast-paced world of film production and development. Although this position works closely with creative development, it focuses mainly on the business and marketing distribution side of film.

Responsibilities

• Anticipate the business and personal needs of the executive, relying on experience and judgement to plan and accomplish tasks
• Act as gatekeeper and ensure timely and efficient day-to-day running of the office
• Provide executive-level administrative support including heavy calendar management, which consists of booking conference rooms, sending out meeting invites, and tracking/ranking appointment requests by priority and deadlines
• Manage the executive’s incoming and outgoing calls, and the phone sheet overall
• Serve as the administrative liaison with internal team members
• Book and coordinate business-related travel on behalf of the executive as needed
• Manage Ramp and expense reports
• Develop a rapport and sustain a level of professionalism among all staff and external parties
• Fulfill ad hoc requests including but not limited to note-taking, research, and editing documents
• Additional responsibilities may be assigned based on executive and departmental needs

Requirements

• 1-3 years of relevant entertainment experience
• 1-2 years of agency, management, production company, or other relevant desk experience
• Interest in the business and/or marketing and distribution side of film and TV
• Experience managing heavy phones and scheduling
• Must be detail-oriented, with an ability to multi-task
• Must be able to adapt in a fast-paced, high-pressure work environment
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele