Executive Assistant to Legal Services

About the role

The Executive Assistant to Legal Services is a highly responsible and trusted administrative professional who provides direct, confidential, and comprehensive support to the General Counsel and executive-level support to the Directors of Courts and Customer Services.

Responsibilities

• Coordinating complex schedules and travel logistics
• Preparing and reviewing legal and executive documentation
• Supporting litigation coordination with the County Attorney's Office
• Maintaining accurate records of action items, deadlines, and follow-ups
• Proactively scheduling support and advance notifications to ensure the General Counsel and Directors are fully prepared to participate in meetings and calls
• Performing a broad range of advanced administrative responsibilities while serving as the designated backup to the Executive Assistant to the Clerk and Comptroller and the Executive Assistant to the COO

Requirements

• Education: High school diploma or equivalent. Preferred: Associate’s degree. Relevant Field: Office Administration, Business, Communications, English or a related field from an accredited institution.
• Relevant Experience: Minimum of four (4) years of progressively responsible administrative or executive-level support experience in a professional, highly regulated, or public-sector environment, including experience coordinating executive schedules, preparing confidential correspondence and documentation, managing records, and exercising sound judgment while handling sensitive information. Preference will be given to candidates with experience supporting legal services, government operations, litigation coordination, public records administration, or executive leadership within a governmental or legal environment.

Qualifications

• Education categories: High School Diploma or GED, Associate’s degree, Bachelor’s degree, Master’s degree, Doctorate.
• Certification categories: Not specified.
• Licenses: Not specified.

Skills and Abilities

• Sound judgment
• Discretion
• Professionalism