Executive Assistant to COO
Bish Enterprises · Giltner, NE · 1 mo ago
AdministrativeFull-time
We need to output HTML fragment with sections: h3 headings for sections present: About the role? Actually we have Company Description, Job Description, Key Responsibilities, What Success Looks Like, Qualifications, Preferred, Additional Information (Schedule, Benefits). We must not repeat job title as heading. Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content to those headings. The posting includes: Company Description (maybe "About the role"? Actually "About the role" could be job description summary. We have "Job Description" which is description of role. Could treat as "About the role". Then "Key Responsibilities" ->
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests to use those for sections. Probably we should stick to those headings and put other content under appropriate headings or as paragraphs without heading if needed. But we need to preserve ALL substantive information. So we need to include company description somewhere. Could put it under
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content to those headings. The posting includes: Company Description (maybe "About the role"? Actually "About the role" could be job description summary. We have "Job Description" which is description of role. Could treat as "About the role". Then "Key Responsibilities" -> Responsibilities
. "What Success Looks Like" maybe could be "Skills" or "Qualifications"? But we have Qualifications section separate. "What Success Looks Like" describes attributes; could be placed under "Skills" maybe. But we have to only include sections when posting has real specific content. We have content for Responsibilities, Qualifications, Preferred (maybe under Qualifications or Skills?), Schedule, Benefits. Also we have Company Description (could be omitted? Not required but could be included as a paragraph before sections). The instruction: Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Thus we need to output HTML fragment containing sections: maybe
About the role
with paragraph(s) from Company Description and Job Description combined? The "About the role" could be a brief description of the role. The posting includes "Job Description Bish Enterprises is seeking a highly organized..." That's substantive. Also Company Description is about the company, not the role. Could we include that as a separate section? Not in the list of allowed headings but we could still include as awithout heading? The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests to use those for sections. Probably we should stick to those headings and put other content under appropriate headings or as paragraphs without heading if needed. But we need to preserve ALL substantive information. So we need to include company description somewhere. Could put it under About the role
as a paragraph describing the company and role. Or we could add a About the company
but not in list; maybe better to avoid extra heading. Could just put it as a
before the first heading. That's allowed: we can have prose
without heading. The instruction: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. So we can have
for prose anywhere.
Thus structure:
Company Description ...
Job Description ...
About the role
maybe not needed if we already have description. But we need to follow instruction: "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't say we must use those exact headings, but we should use them for sections. We have sections: Responsibilities, Qualifications, Schedule, Benefits. Also maybe Skills (from What Success Looks Like). Also maybe Requirements (Qualifications). We could treat Qualifications as Requirements. And Preferred as additional qualifications.
Thus we could have:
About the role
(maybe combine company description and job description)
Responsibilities
with - ...
Requirements
with - ... (required qualifications)
Skills
with - ... (what success looks like + preferred)
Schedule
with ...
Benefits
with - ...
We must not create sections with filler like "commensurate with experience". We have actual content.
We must not include EEO boilerplate etc.
Let's extract content.
Company Description paragraph:
"Bish Enterprises is a family-owned agricultural innovation, engineering, and manufacturing company headquartered in Giltner, Nebraska. Founded in 1976, Bish develops practical agricultural and harvesting solutions designed to help farmers and harvesters operate more efficiently and successfully. Our work spans agricultural equipment, manufacturing, engineering, sales, emerging agricultural markets, industry initiatives, and mission-driven projects. We are a fast-moving organization where people are expected to communicate clearly, solve problems, follow through, and own their responsibilities."
Job Description paragraph (the role description):
"Bish Enterprises is seeking a highly organized, proactive, and dependable Executive Assistant to support our Chief Operating Officer (COO). This role is much more than traditional administrative support. The Executive Assistant will help the COO manage priorities, organize information, coordinate communication, track commitments, and keep important projects and follow-ups moving across the company. The right person will become a trusted administrative partner who can anticipate needs, manage multiple priorities, communicate professionally, and independently close open loops without requiring constant direction. You should be comfortable working in an environment where priorities can change quickly, interruptions happen, and follow-through matters."
We could combine these two paragraphs under About the role heading.
Now Responsibilities: list from "Key Responsibilities" bullet points (though they are paragraphs with headings). We need to extract each duty as list items.
Key Responsibilities sections:
- Executive & Calendar Support
- Manage and maintain the COO's calendar, appointments, meetings, and scheduling priorities.
- Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, and other commitments.
- Identify scheduling conflicts and help prioritize the COO's time.
- Make sure the COO has the documents, notes, links, background information, and other materials needed before meetings.
- Coordinate travel, accommodations, itineraries, events, and related logistics.
- Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities.
- Email, Communication & Follow-Up
- Help organize and maintain the COO's email inbox and communications.
- Track requests, commitments, deadlines, and follow-up items.
- Draft, format, proofread, and review emails, correspondence, reports, presentations, quotes, and other materials.
- Communicate professionally with employees, customers, vendors, industry partners, nonprofit organizations, and other external contacts.
- Make sure promised information and follow-ups are completed.
- Screen and appropriately direct incoming communications.
- Maintain professional relationship continuity on behalf of the COO.
- Project & Team Coordination
- Follow up with team members across administration, sales, marketing, production, engineering, and other departments.
- Track project deliverables, deadlines, open questions, responsibilities, and next steps.
- Follow through on outstanding items until they are resolved.
- Help maintain accountability across projects and departments.
- Take clear meeting notes and turn discussions into organized action items.
- Keep project information, notes, and supporting documents organized.
- Update customer records, notes, CRM information, and project information when requested.
- Administrative & Business Support
- Prepare presentations, reports, correspondence, meeting materials, and other documents.
- Organize and maintain electronic files and records.
- Conduct basic research and organize information for executive review.
- Assist with internal and external meetings, events, conferences, and speaking engagements.
- Provide administrative support for industry associations, nonprofit initiatives, and other organizational activities.
- Handle confidential and sensitive information with professionalism and discretion.
- Assist with changing business and executive priorities as needed.
We'll turn each bullet into
- . Could group under heading but we just need a list.
Now Requirements (Qualifications Required):
List:
- At least 2 years of experience as an Executive Assistant, Administrative Assistant, Office Administrator, or in a closely related support role.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal English communication skills.
- Demonstrated reliability and follow-through.
- Ability to manage multiple responsibilities, deadlines, and changing priorities.
- Ability to work independently and take ownership of responsibilities.
- Strong judgment and discretion when handling sensitive or confidential information.
- Professional communication skills when interacting with executives, employees, customers, vendors, and external partners.
- Strong proficiency with Microsoft 365, including: Outlook, Word, Excel, PowerPoint, Teams.
- Strong computer skills and the ability to learn new systems quickly.
- Legally authorized to work in the United States.
- Able to work on-site at our Giltner, Nebraska location.
Now Skills: Could combine "What Success Looks Like" and "Preferred Experience". The instruction: Use
for Skills section. We'll put relevant items as list.
What Success Looks Like bullet points (they are sentences). We'll extract each as list item:
- Takes ownership of responsibilities and follows through.
- Notices when something is incomplete and works to resolve it.
- Keeps commitments, deadlines, and follow-ups from falling through the cracks.
- Understands what is urgent, what can wait, and when clarification is needed.
- Learns processes quickly and becomes increasingly independent.
- Takes useful notes and remembers recurring expectations.
- Communicates clearly and professionally with different personalities and departments.
- Is comfortable respectfully following up with coworkers and executives.
- Can manage interruptions and changing priorities without losing organization.
- Identifies practical solutions instead of simply reporting problems.
- Pays close attention to details while still understanding the larger priority.
- Can work independently without needing constant supervision.
- Knows when to take initiative and when to ask for direction.
- Is reliable, discreet, and trusted with sensitive information.
Preferred Experience list:
- Experience directly supporting a COO, CEO, business owner, entrepreneur, or senior executive.
- Experience managing executive calendars and email inboxes.
- Experience coordinating projects across multiple departments.
- Experience with CRM systems.
- Experience with project-management tools such as Smartsheet, Trello, Asana, or similar platforms.
- Experience in sales support, marketing, public relations, business operations, or customer communication.
- Experience coordinating travel, conferences, events, or speaking engagements.
- Spanish language skills.
- Interest in agriculture, manufacturing, agricultural equipment, sustainability, or mission-driven organizations.
- Agricultural experience is helpful but not required.
- We are more interested in finding someone who can learn quickly, understand the business, and become a reliable and increasingly independent partner to the COO.
We could combine both lists under Skills heading.
Now Schedule: from Additional Information:
"Schedule Full-time position. Approximately 30–40+ hours per week, depending on workload and business needs. Primarily weekday business hours. Some flexibility may be required for meetings, events, travel, deadlines, harvest season, or time-sensitive priorities. This position is fully on-site in Giltner, Nebraska."
We'll put as
under
Schedule
.
Benefits: from Additional Information:
"Benefits Eligible full-time employees may have access to: Health insurance optionsHSA plan optionsDental insuranceVision insuranceDisability insurancePaid holidaysPaid time offCompany-matched 401(k)Partner discountsProfessional growth opportunities Benefit eligibility may vary based on employment status."
We need to format as list items. The text runs together; we need to split: Health insurance options, HSA plan options, Dental insurance, Vision insurance, Disability insurance, Paid holidays, Paid
for prose. So we can have
for prose anywhere. Thus structure:
Company Description ...
Job Description ...
About the role
maybe not needed if we already have description. But we need to follow instruction: "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't say we must use those exact headings, but we should use them for sections. We have sections: Responsibilities, Qualifications, Schedule, Benefits. Also maybe Skills (from What Success Looks Like). Also maybe Requirements (Qualifications). We could treat Qualifications as Requirements. And Preferred as additional qualifications.
Thus we could have:
About the role
(maybe combine company description and job description)
Responsibilities
with - ...
Requirements
with - ... (required qualifications)
Skills
with - ... (what success looks like + preferred)
Schedule
with ...
Benefits
with - ...
We must not create sections with filler like "commensurate with experience". We have actual content.
We must not include EEO boilerplate etc.
Let's extract content.
Company Description paragraph:
"Bish Enterprises is a family-owned agricultural innovation, engineering, and manufacturing company headquartered in Giltner, Nebraska. Founded in 1976, Bish develops practical agricultural and harvesting solutions designed to help farmers and harvesters operate more efficiently and successfully. Our work spans agricultural equipment, manufacturing, engineering, sales, emerging agricultural markets, industry initiatives, and mission-driven projects. We are a fast-moving organization where people are expected to communicate clearly, solve problems, follow through, and own their responsibilities."
Job Description paragraph (the role description):
"Bish Enterprises is seeking a highly organized, proactive, and dependable Executive Assistant to support our Chief Operating Officer (COO). This role is much more than traditional administrative support. The Executive Assistant will help the COO manage priorities, organize information, coordinate communication, track commitments, and keep important projects and follow-ups moving across the company. The right person will become a trusted administrative partner who can anticipate needs, manage multiple priorities, communicate professionally, and independently close open loops without requiring constant direction. You should be comfortable working in an environment where priorities can change quickly, interruptions happen, and follow-through matters."
We could combine these two paragraphs under About the role heading.
Now Responsibilities: list from "Key Responsibilities" bullet points (though they are paragraphs with headings). We need to extract each duty as list items.
Key Responsibilities sections:
- Executive & Calendar Support
- Manage and maintain the COO's calendar, appointments, meetings, and scheduling priorities.
- Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, and other commitments.
- Identify scheduling conflicts and help prioritize the COO's time.
- Make sure the COO has the documents, notes, links, background information, and other materials needed before meetings.
- Coordinate travel, accommodations, itineraries, events, and related logistics.
- Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities.
- Email, Communication & Follow-Up
- Help organize and maintain the COO's email inbox and communications.
- Track requests, commitments, deadlines, and follow-up items.
- Draft, format, proofread, and review emails, correspondence, reports, presentations, quotes, and other materials.
- Communicate professionally with employees, customers, vendors, industry partners, nonprofit organizations, and other external contacts.
- Make sure promised information and follow-ups are completed.
- Screen and appropriately direct incoming communications.
- Maintain professional relationship continuity on behalf of the COO.
- Project & Team Coordination
- Follow up with team members across administration, sales, marketing, production, engineering, and other departments.
- Track project deliverables, deadlines, open questions, responsibilities, and next steps.
- Follow through on outstanding items until they are resolved.
- Help maintain accountability across projects and departments.
- Take clear meeting notes and turn discussions into organized action items.
- Keep project information, notes, and supporting documents organized.
- Update customer records, notes, CRM information, and project information when requested.
- Administrative & Business Support
- Prepare presentations, reports, correspondence, meeting materials, and other documents.
- Organize and maintain electronic files and records.
- Conduct basic research and organize information for executive review.
- Assist with internal and external meetings, events, conferences, and speaking engagements.
- Provide administrative support for industry associations, nonprofit initiatives, and other organizational activities.
- Handle confidential and sensitive information with professionalism and discretion.
- Assist with changing business and executive priorities as needed.
We'll turn each bullet into
- . Could group under heading but we just need a list.
Now Requirements (Qualifications Required):
List:
- At least 2 years of experience as an Executive Assistant, Administrative Assistant, Office Administrator, or in a closely related support role.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal English communication skills.
- Demonstrated reliability and follow-through.
- Ability to manage multiple responsibilities, deadlines, and changing priorities.
- Ability to work independently and take ownership of responsibilities.
- Strong judgment and discretion when handling sensitive or confidential information.
- Professional communication skills when interacting with executives, employees, customers, vendors, and external partners.
- Strong proficiency with Microsoft 365, including: Outlook, Word, Excel, PowerPoint, Teams.
- Strong computer skills and the ability to learn new systems quickly.
- Legally authorized to work in the United States.
- Able to work on-site at our Giltner, Nebraska location.
Now Skills: Could combine "What Success Looks Like" and "Preferred Experience". The instruction: Use
for Skills section. We'll put relevant items as list.
What Success Looks Like bullet points (they are sentences). We'll extract each as list item:
- Takes ownership of responsibilities and follows through.
- Notices when something is incomplete and works to resolve it.
- Keeps commitments, deadlines, and follow-ups from falling through the cracks.
- Understands what is urgent, what can wait, and when clarification is needed.
- Learns processes quickly and becomes increasingly independent.
- Takes useful notes and remembers recurring expectations.
- Communicates clearly and professionally with different personalities and departments.
- Is comfortable respectfully following up with coworkers and executives.
- Can manage interruptions and changing priorities without losing organization.
- Identifies practical solutions instead of simply reporting problems.
- Pays close attention to details while still understanding the larger priority.
- Can work independently without needing constant supervision.
- Knows when to take initiative and when to ask for direction.
- Is reliable, discreet, and trusted with sensitive information.
Preferred Experience list:
- Experience directly supporting a COO, CEO, business owner, entrepreneur, or senior executive.
- Experience managing executive calendars and email inboxes.
- Experience coordinating projects across multiple departments.
- Experience with CRM systems.
- Experience with project-management tools such as Smartsheet, Trello, Asana, or similar platforms.
- Experience in sales support, marketing, public relations, business operations, or customer communication.
- Experience coordinating travel, conferences, events, or speaking engagements.
- Spanish language skills.
- Interest in agriculture, manufacturing, agricultural equipment, sustainability, or mission-driven organizations.
- Agricultural experience is helpful but not required.
- We are more interested in finding someone who can learn quickly, understand the business, and become a reliable and increasingly independent partner to the COO.
We could combine both lists under Skills heading.
Now Schedule: from Additional Information:
"Schedule Full-time position. Approximately 30–40+ hours per week, depending on workload and business needs. Primarily weekday business hours. Some flexibility may be required for meetings, events, travel, deadlines, harvest season, or time-sensitive priorities. This position is fully on-site in Giltner, Nebraska."
We'll put as
under
Schedule
.
Benefits: from Additional Information:
"Benefits Eligible full-time employees may have access to: Health insurance optionsHSA plan optionsDental insuranceVision insuranceDisability insurancePaid holidaysPaid time offCompany-matched 401(k)Partner discountsProfessional growth opportunities Benefit eligibility may vary based on employment status."
We need to format as list items. The text runs together; we need to split: Health insurance options, HSA plan options, Dental insurance, Vision insurance, Disability insurance, Paid holidays, Paid
Requirements
with- ... (required qualifications)
Skills
with- ... (what success looks like + preferred)
Schedule
with...
Benefits
with- ... We must not create sections with filler like "commensurate with experience". We have actual content. We must not include EEO boilerplate etc. Let's extract content. Company Description paragraph: "Bish Enterprises is a family-owned agricultural innovation, engineering, and manufacturing company headquartered in Giltner, Nebraska. Founded in 1976, Bish develops practical agricultural and harvesting solutions designed to help farmers and harvesters operate more efficiently and successfully. Our work spans agricultural equipment, manufacturing, engineering, sales, emerging agricultural markets, industry initiatives, and mission-driven projects. We are a fast-moving organization where people are expected to communicate clearly, solve problems, follow through, and own their responsibilities." Job Description paragraph (the role description): "Bish Enterprises is seeking a highly organized, proactive, and dependable Executive Assistant to support our Chief Operating Officer (COO). This role is much more than traditional administrative support. The Executive Assistant will help the COO manage priorities, organize information, coordinate communication, track commitments, and keep important projects and follow-ups moving across the company. The right person will become a trusted administrative partner who can anticipate needs, manage multiple priorities, communicate professionally, and independently close open loops without requiring constant direction. You should be comfortable working in an environment where priorities can change quickly, interruptions happen, and follow-through matters." We could combine these two paragraphs under About the role heading. Now Responsibilities: list from "Key Responsibilities" bullet points (though they are paragraphs with headings). We need to extract each duty as list items. Key Responsibilities sections: - Executive & Calendar Support - Manage and maintain the COO's calendar, appointments, meetings, and scheduling priorities. - Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, and other commitments. - Identify scheduling conflicts and help prioritize the COO's time. - Make sure the COO has the documents, notes, links, background information, and other materials needed before meetings. - Coordinate travel, accommodations, itineraries, events, and related logistics. - Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities. - Email, Communication & Follow-Up - Help organize and maintain the COO's email inbox and communications. - Track requests, commitments, deadlines, and follow-up items. - Draft, format, proofread, and review emails, correspondence, reports, presentations, quotes, and other materials. - Communicate professionally with employees, customers, vendors, industry partners, nonprofit organizations, and other external contacts. - Make sure promised information and follow-ups are completed. - Screen and appropriately direct incoming communications. - Maintain professional relationship continuity on behalf of the COO. - Project & Team Coordination - Follow up with team members across administration, sales, marketing, production, engineering, and other departments. - Track project deliverables, deadlines, open questions, responsibilities, and next steps. - Follow through on outstanding items until they are resolved. - Help maintain accountability across projects and departments. - Take clear meeting notes and turn discussions into organized action items. - Keep project information, notes, and supporting documents organized. - Update customer records, notes, CRM information, and project information when requested. - Administrative & Business Support - Prepare presentations, reports, correspondence, meeting materials, and other documents. - Organize and maintain electronic files and records. - Conduct basic research and organize information for executive review. - Assist with internal and external meetings, events, conferences, and speaking engagements. - Provide administrative support for industry associations, nonprofit initiatives, and other organizational activities. - Handle confidential and sensitive information with professionalism and discretion. - Assist with changing business and executive priorities as needed. We'll turn each bullet into
- . Could group under heading but we just need a list.
Now Requirements (Qualifications Required):
List:
- At least 2 years of experience as an Executive Assistant, Administrative Assistant, Office Administrator, or in a closely related support role.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal English communication skills.
- Demonstrated reliability and follow-through.
- Ability to manage multiple responsibilities, deadlines, and changing priorities.
- Ability to work independently and take ownership of responsibilities.
- Strong judgment and discretion when handling sensitive or confidential information.
- Professional communication skills when interacting with executives, employees, customers, vendors, and external partners.
- Strong proficiency with Microsoft 365, including: Outlook, Word, Excel, PowerPoint, Teams.
- Strong computer skills and the ability to learn new systems quickly.
- Legally authorized to work in the United States.
- Able to work on-site at our Giltner, Nebraska location.
Now Skills: Could combine "What Success Looks Like" and "Preferred Experience". The instruction: Use
for Skills section. We'll put relevant items as list. What Success Looks Like bullet points (they are sentences). We'll extract each as list item: - Takes ownership of responsibilities and follows through. - Notices when something is incomplete and works to resolve it. - Keeps commitments, deadlines, and follow-ups from falling through the cracks. - Understands what is urgent, what can wait, and when clarification is needed. - Learns processes quickly and becomes increasingly independent. - Takes useful notes and remembers recurring expectations. - Communicates clearly and professionally with different personalities and departments. - Is comfortable respectfully following up with coworkers and executives. - Can manage interruptions and changing priorities without losing organization. - Identifies practical solutions instead of simply reporting problems. - Pays close attention to details while still understanding the larger priority. - Can work independently without needing constant supervision. - Knows when to take initiative and when to ask for direction. - Is reliable, discreet, and trusted with sensitive information. Preferred Experience list: - Experience directly supporting a COO, CEO, business owner, entrepreneur, or senior executive. - Experience managing executive calendars and email inboxes. - Experience coordinating projects across multiple departments. - Experience with CRM systems. - Experience with project-management tools such as Smartsheet, Trello, Asana, or similar platforms. - Experience in sales support, marketing, public relations, business operations, or customer communication. - Experience coordinating travel, conferences, events, or speaking engagements. - Spanish language skills. - Interest in agriculture, manufacturing, agricultural equipment, sustainability, or mission-driven organizations. - Agricultural experience is helpful but not required. - We are more interested in finding someone who can learn quickly, understand the business, and become a reliable and increasingly independent partner to the COO. We could combine both lists under Skills heading. Now Schedule: from Additional Information: "Schedule Full-time position. Approximately 30–40+ hours per week, depending on workload and business needs. Primarily weekday business hours. Some flexibility may be required for meetings, events, travel, deadlines, harvest season, or time-sensitive priorities. This position is fully on-site in Giltner, Nebraska." We'll put as
under
Schedule
. Benefits: from Additional Information: "Benefits Eligible full-time employees may have access to: Health insurance optionsHSA plan optionsDental insuranceVision insuranceDisability insurancePaid holidaysPaid time offCompany-matched 401(k)Partner discountsProfessional growth opportunities Benefit eligibility may vary based on employment status." We need to format as list items. The text runs together; we need to split: Health insurance options, HSA plan options, Dental insurance, Vision insurance, Disability insurance, Paid holidays, Paid
- ... (what success looks like + preferred)