Executive Assistant to Chief of Staff Growth Track (12-18 months)

About the role

This organization operates within the education and software industry, managing a significant media presence with over 1.5 million followers across social platforms. It addresses challenges in content creation and strategic growth by combining educational initiatives with technology, focusing on scaling and expanding its impact.

The EXECUTIVE OPERATIONS CHIEF OF STAFF is a pivotal role designed to enhance organizational efficiency by managing the CEO’s schedule, ensuring operational execution, and driving accountability across teams. This position supports the CEO by protecting their time for high-level strategic work, coordinating internal communications, overseeing project management systems, and managing hiring processes. The role requires a hands-on approach to execution, directly influencing the company’s operational rhythm and growth trajectory.

Responsibilities

• Manage and protect the CEO’s calendar to prioritize deep work and align with company goals
• Facilitate follow-ups on action items, ensuring tasks are completed and escalated as needed
• Lead project management initiatives across the organization with clear ownership and deadlines
• Oversee end-to-end hiring operations for key roles, maintaining a smooth and efficient process
• Monitor content production timelines and hold teams accountable for delivery
• Analyze financial metrics including monthly P&L, payroll, and provide recommendations on compensation and efficiency
• Support personal and local projects that contribute to business performance
• Integrate and promote AI tools within workflows and across departments

Requirements

• Exceptional organizational and project management skills
• High level of ownership and proactive problem-solving ability
• Strong communication skills for detailed reporting and coordination
• Discretion and trustworthiness with access to confidential information
• Ability to hold teams accountable and manage difficult conversations
• Familiarity with AI tools and their application in business settings
• Spanish language skills are a plus but not required