Executive Assistant, Sr.

About the role

We are seeking a highly skilled Senior Executive Assistant to join our Executive Support team. This role involves partnering directly with executive leaders to safeguard their time, streamline communication, and support operational infrastructure.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate cross-functional initiatives with autonomy and strategic insight.
• Act as a trusted representative for executives, making decisions and handling communications on their behalf.
• Utilize AI tools and automation workflows to streamline recurring administrative tasks, including drafting communications, summarizing information, and building efficient systems.
• Oversee high-visibility projects such as leadership events, organizational onsite activities, and special executive programs with minimal supervision.
• Create executive-level reports, synthesize organizational insights, and facilitate cross-departmental collaboration to support decision-making processes.
• Provide a steady, attentive presence, ready to address urgent needs outside of regular hours when necessary.
• Ensure operational reliability by adhering to SLAs for travel, events, and administrative deliverables.
• Measure impact through executive effectiveness, operational reliability, automation-driven efficiency gains, and stakeholder trust.

Qualifications

• 10+ years of experience supporting multiple executives in a technology, financial services, or professional services environment.
• 2+ years managing workplace experiences, including vendor coordination, onsite event execution, and facilities oversight.
• Proficiency with Google Workspace, calendar management, and project coordination tools.
• Demonstrated experience using AI tools (e.g., ChatGPT, Claude, Gemini) to enhance work quality and efficiency.
• Excellent written and verbal communication skills across all organizational levels.
• A proactive mindset with strong problem-solving abilities and anticipation of needs.
• Alignment with core values of Clarity, Care, and Candor.
• A deep commitment to fostering an inclusive environment where diverse backgrounds can thrive.

Benefits

• Flexible vacation policy to support work-life balance.
• Comprehensive medical, dental, and vision insurance coverage.
• Short-term and long-term disability insurance.
• Paid parental leave to support family growth.
• Monthly wellness stipend to promote health and well-being.
• Employee Assistance Program and mental health resources for holistic support.
• A supportive, inclusive work environment with opportunities for professional growth.
• Remote work flexibility and a culture that values diversity and innovation.

Equal Opportunity

Anaconda is an Equal Opportunity Employer. We are committed to creating an inclusive environment where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected class. We believe diversity fosters innovation and excellence, and we welcome candidates from all backgrounds to join our team.