Executive Assistant, Senior Vice President, Microfluidics Technology & Incubations (MTI)

Job Summary

This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of Microfluidics Technology & Incubations (MTI). The MTI organization, with teams across multiple geographies, is responsible for the development of microfluidics-based products and new business incubations for HP. This includes the development of future ink supplies for the HP print business as well as the end-to-end business management of HP's 3D printing business. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the MTI organization and broader enterprise.

Responsibilities

• Manages complex and dynamic executive calendars, scheduling across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
• Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
• Covers domestic and international travel and expense management.
• Acts as a gatekeeper and primary contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
• Covers coordination of executive meetings, leadership forums, and offsites, including agenda development, materials preparation, and logistics including venue, catering, and audio-visual set-up.
• Coordinates and supports rhythm-of-the-business operations and leadership cadences for MTI including staff meetings, business reviews, employee and site engagement activities.
• Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
• Promotes alignment and smooth execution of cross-organizational initiatives by partnering with executive assistants, chiefs of staff, and functional leaders across the organization.
• Cover administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
• Provides general administrative office support and assists with site business and engagement activities.

Education & Experience

• Recommended High School Diploma or equivalent required; additional education or training preferred.
• Typically, 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
• Experience supporting technology, R&D, or innovation organizations preferred.

Preferred Certifications

• NA

Knowledge & Skills

• Executive-level administrative support
• Calendar and time management
• Travel planning and coordination
• Microsoft 365 (Outlook, PowerPoint, Excel, Word) and SharePoint
• Budgeting and expense reporting
• Effective communication skills
• Proactive and results oriented
• Discretion and sound judgement

Complexity

• Works on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.
• Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.

Pay Range

The pay range for this position is $40 to $61 USD per hour (applies to United States of America candidates only).

The pay varies by work location, job-related Benefits knowledge, skills, and experience. HP offers a comprehensive benefits package for this position, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure 13 paid holidays 15 days paid time off (US benefits overview [https://hpbenefits.ce.alight.com/])

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.