Executive Assistant , Robotics Delivery Packaging Innovation (RDPI)

About the role

The Fulfillment Technologies and Robotics (FTR) organization seeks a strategic, exceptionally driven, fast-moving, resourceful, proactive Executive Assistant to support three directors in our RDPI team. You will be located in North Reading, MA.

Responsibilities

• Manage complex calendars, prioritize meetings, including organizing sessions with internal and external senior leaders
• Proactively anticipate leader and organizational needs, identifying and resolving issues without being prompted
• Organize, execute, and assist with team activities (staff meeting agendas, global team meetings, off-sites, and team social events)
• Prepare, curate, and create content (presentations, narratives, communications) on behalf of leaders in partnership with key stakeholders
• Complete expense reports proactively
• Cook up and coordinate both domestic and international travel
• Track and ensure the completion of key deliverables, and follow up on outstanding items
• Act as a liaison between the team and key stakeholders through clear and concise written and verbal communication
• Handle confidential materials and information with discretion
• Develop and maintain new mechanisms to maximize team efficiency; optimize cross-team procedures and drive best practices across the organization
• Independently resolve escalations, seeking guidance as needed
• Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the organization
• Mentor and develop other EAs within the organization
• Leverage AI tools (e.g., automation, scheduling assistants, data synthesis) to streamline workflows, increase efficiency, and proactively solve problems across administrative and operational tasks
• Leverage AI to synthesize data, identify trends, and surface insights that enable strategic partnership with leadership, shifting focus from administrative tasks to driving organizational priorities and decision-making

Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience as an Executive Assistant
• Experience with work space planning/management
• Experience using AI tools to improve productivity and workflows