Executive Assistant I

About the role

Provides executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally.

Responsibilities

• Handles calendar management, correspondence, expense reports, travel arrangements, and HR needs.
• Handles incoming inquiries, research and communicates in a professional and timely manner.
• Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed.
• Prepares materials for meetings as requested.
• Captures, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials.
• Performs proactive problem research and assists in resolution.
• Manages day-to-day office operations, composes written communications as needed.
• Completes work in fast paced, changing environment without compromising accuracy.
• Clearly and immediately communicates and elevates any problems/issues.
• Affords superior client service during all interactions with clients, vendors, internal partners, and teammates.

Requirements

• High School Diploma or Equivalent experience
• Minimum of 5 years relevant experience supporting executive management
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams
• Preferred knowledge of Workday, CWT (travel system) and Salesforce
• Reliable, proactive, and self-motivated
• High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment
• Proven ability to manage multiple calendars and projects at one time

Qualifications

• High School Diploma or Equivalent experience
• Minimum of 5 years relevant experience supporting executive management
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams
• Preferred knowledge of Workday, CWT (travel system) and Salesforce
• Reliable, proactive, and self-motivated
• High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment
• Proven ability to manage multiple calendars and projects at one time

Skills

• Strong verbal and written communication skills
• Professional liaison that facilitates information flow, using clear and fact-based communication
• Exercises sound judgment, discretion, and confidentiality in all matters
• Takes initiative and works independently on routine as well as more complex matters

Benefits

This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.

Pay

This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour.

Schedule

Person will typically work from the office location for 4+ days a week.