Executive Assistant I

About the role

We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors. This role requires strong focus and execution and will be responsible for a high volume of tasks, including complex calendar management and scheduling, prioritizing amidst a high volume of information and requests, managing travel and expenses, and providing administrative support functions. The Executive Assistant will also manage multiple tasks and action items, including documentation, follow-up, and preparation for the Directors, ensuring appropriate and timely action on deliverables.

Roles & Responsibilities

• Manage complex calendar scheduling for two Directors
• Effectively prioritize competing requests and changing priorities
• Monitor and track Director meetings, priorities, and emails
• Act as proxy when necessary
• Coincordinate domestic and international travel arrangements
• Manage expense reporting and reimbursement processes
• Provide administrative support to senior leadership
• Manage documentation, meeting preparation, and follow-up activities
• Track deliverables and ensure timely completion of action items
• Coincordinate with internal and external stakeholders while maintaining professionalism and discretion

Requirements

• 2–3 years of experience supporting senior management, including Directors, VPs, SVPs, or CEOs
• Impeccable attention to detail
• Ability to make smart and timely decisions
• Ability to react with appropriate urgency to situations requiring quick response or turnaround
• Exceptional verbal and written communication skills
• Ability to switch priorities quickly in a fast-paced environment
• High level of integrity and discretion when handling confidential information
• Professionalism when working with senior professionals inside and outside the organization
• Experience managing multiple priorities and tight deadlines

Top Skills

• Strong working knowledge of Microsoft Office and Outlook tools
• Has calendar management exp
• Exp with expense reports
• Experience with meeting with directors/leaders
• Has booked travel tickets - domestic/international
• Able to work in different time zones (Global Team)

Additional Skills

• Microsoft Office Suite
• Microsoft Outlook
• Complex Calendar Management
• Meeting Scheduling
• Executive Support
• Travel Coordination
• Expense Reporting
• Administrative Support
• Stakeholder Coordination
• Organization & Prioritization
• Written & Verbal Communication
• Attention to Detail

Education

Bachelor's Degree preferred, but not required.