Executive Assistant (Hybrid or Remote Options Available)

Work Locations

With the exception of some select roles that have in-office requirements, A+E Global Media operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales). Office locations include New York City, Los Angeles, Chicago, and Stamford, CT. Our list of eligible states in which employees may work remotely includes: California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

THE ROLE

The Executive Assistant III supports a member of the A+E executive team, serving as a primary point of contact for both internal and external constituencies. They also act as a liaison to senior management teams and external executives. The role involves organizing and coordinating executive outreach and external relations efforts; and can, from time-to-time, oversee special projects as assigned. They must be able to work under pressure to handle a wide variety of activities and matters while maintaining confidentiality, discretion, and integrity.

Completes a broad variety of administrative tasks including but not limited to:

• Composing and preparing confidential correspondence
• Arranging complex and detailed travel plans, itineraries, and agendas
• Supporting the compilation of documents for travel-related meetings
• Liaising with IT and other shared services teams as needed to support various events and meetings
• Managing an extremely active calendar of appointments
• Completing expense reports
• Cooking departmental meetings and events
• Managing meeting preparation including: Preparing agenda, handling presentations, preparing research, managing materials
• May include some in-person component to prep a physical space
• Coordinate coverage and backup to other executive team EAs or for division/department
• Leverage multiple technologies, including AI tools, to support/further your work and streamline processes

The Ideal Candidate Will Deliver and Perform

• Communicates clearly, professionally, and proactively
• Anticipates needs and thinks several steps ahead rather than reacting to requests
• Independently develops timelines and manages orderly flow of tasks and assignments from inception to completion
• Overcomes roadblocks with critical thinking and problem solving, recommends solutions to identified obstacles using sound judgement and does not hesitate or procrastinate when escalating and asking for guidance
• Maintains composure under pressure and approaches challenges with a solutions-oriented mindset
• Collaborates and works cross-functionally/divisionally
• Is accountable to team members they may not have a direct reporting relationship to as they are to those they do
• Keeps everyone informed of critical information and utilizes other team members as needed to ensure a smooth operation
• Manages confidential information with discretion and judgement
• Thrives in a dynamic environment with shifting priorities

Basic Requirements

• At least 10 years of administrative experience supporting one or more senior executives in a corporate environment
• Strong proficiency in MS Office 365 (Outlook, Excel, Word, Teams, etc.)

Pay and Benefits

Compensation Hourly Pay Range: $49.58 - $57.01
Annual Incentive Target: 5%

The annual/hourly pay range displayed serves as a good faith estimate of the minimum and maximum base pay range for this role. Compensation for the role will be based on a number of different factors such as a candidate’s qualifications, skills, competencies, location, and experience.
A+E offers a competitive total compensation package, which includes healthcare coverage, 401k matching, and a range of other benefits. Learn more at www.aegm.com/careers.

A+E Global Media is a joint venture of the Hearst Corporation and The Walt Disney Company. We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.