Executive Assistant - Gynecologic Oncology & Reproductive Medicine

About the role

The Executive Assistant - Gynecologic Oncology & Reproductive Medicine supports departmental leadership and contributes to the coordination of high-impact clinical, research, and academic initiatives. Serving as a key administrative partner, the role ensures efficient operations and professional engagement with internal and external stakeholders, working directly with department leadership, physicians, researchers, institutional leaders, philanthropic supporters, and external partners in support of the organization's mission.

Responsibilities

• Administrative Management: handle incoming calls for the department chair; open and distribute chair's incoming and outgoing correspondence; review chair's incoming emails and triage appropriately and timely; compose complex confidential correspondence from basic information and route appropriately; prepare slide presentations using Microsoft PowerPoint and process paperwork for slide manufacturing as assigned; maintain current information pertaining to curricula vitae, periodical publications, biographical sketches, and PRS account balances; complete institutional forms and route for signatures as required; maintain current Effort Reporting records as required; maintain Chair PRS account expenditures tracking/reconciliations.
• Calendar and Travel Management: arrange appointments and meetings and monitor the chair's