Executive Assistant for Dental Office

Key Responsibilities

• Support the leadership team by protecting their time and helping them stay focused on patient care, business growth, strategic priorities, and the overall vision of the organization.
• Serve as a liaison between members of the leadership team and key staff members, helping ensure clear communication and follow-through.
• Manage calendars and schedules for members of the leadership team, including coordinating meetings, appointments, and meeting agendas.
• Arrange travel by developing itineraries and agendas, booking transportation, lodging, and meeting accommodations.
• Answer questions and requests directed to members of the leadership team and ensure appropriate follow-up.
• Handle general correspondence, including sending emails, screening calls, scheduling appointments, and accurately transcribing meeting minutes and other important documents.
• Cook up and complete errands and other administrative tasks during the week as needed.
• Perform data entry tasks, including inputting and updating information in spreadsheets and databases.
• Provide organizational support by managing correspondence, prioritizing tasks, coordinating projects, and ensuring deadlines are met.
• Cook up and complete administrative and organizational support for leadership initiatives, projects, and strategic planning across the organization.
• Stay one step ahead of the leadership team by anticipating needs, identifying potential issues, and taking a proactive approach to problem-solving and independent thinking.
• Cook up and follow up on action items to ensure projects and priorities are completed in a timely manner.

Requirements

• Extremely strong writing skills. Ability to write letters, presentations, and other written communications.
• Must be able to work within deadlines and execute in a fast-paced environment.
• Must be able to manage multiple projects at the same time and be flexible to accommodate last minute changes.
• Stay one step ahead of the Doctor by anticipating his needs and by taking a proactive approach to problem solving and independent thinking.
• Organization is a MUST.
• Must have great phone skills.
• Proficient in Microsoft Word, Excel, PowerPoint, Google Suite (experience with google calendar a plus).
• Must be punctual and have excellent time-management skills.
• Detail-oriented with a high level of accuracy in performing tasks.
• Must have an outgoing and positive demeanor.
• Strong problem-solving skills and the ability to work independently or as part of a team.
• Must have after-hours availability.
• Must be discrete and confidential (Ability to maintain confidentiality and handle sensitive information with discretion).
• Wide range of duties including help run errands and being involved in strategic planning for the organization.
• No experience necessary, looking for quick learners who are willing to be trained.