Executive Assistant (Executive Support Specialist 1)

Initial posting date: 10/19/2026 | Application deadline: 10/26/2026 | Agency: Oregon Criminal Justice Commission | Position type: Full-time, permanent, Executive Management Service

About the role

The mission of the Oregon Criminal Justice Commission (CJC) is to improve the legitimacy, efficiency, and effectiveness of Oregon’s state and local criminal justice systems by providing a centralized and impartial forum for statewide policy development and planning. The CJC supports this mission through research, data analysis, grant administration, and collaborative policy leadership, with a team of 35 professionals working to advance a future where every aspect of the criminal justice system is equitable, efficient, and worthy of confidence.

As the Executive Assistant (Executive Support Specialist 1), you will provide confidential executive support to the Executive Director and serve as the primary point of contact for internal and external constituencies on matters pertaining to the Criminal Justice Commission (CJC) and the Juvenile Justice Policy Commission (JJPC). You will coordinate the administrative functions of the Director’s Office, organize executive outreach, and serve as a liaison to commissioners, the Governor’s Office, legislators, and state or local partners. The position is based in Salem, Oregon (in-person at the McGilchrist House on the North Capitol Mall Heritage Park campus).

Responsibilities

• Provide confidential executive-level administrative support to the Executive Director
• Serve as primary point of contact for internal and external constituencies on CJC and JJPC matters
• Coordinate administrative functions of the Director’s Office
• Organize executive outreach and engagement activities
• Act as liaison to commissioners, the Governor’s Office, legislators, and state or local partners

Requirements

Minimum qualifications:

• Three years of clerical/secretarial experience, including:
• One year at a full performance level performing typing, word processing, or other document generation
• Lead work responsibility or coordination of office procedures

Equivalency: Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.

Skills

The ideal candidate will possess the following desired skills and attributes:

• Demonstrated success in executive-level administrative support
• Proficiency with Microsoft Outlook, Word, Excel, and Adobe Acrobat
• Experience and skills with public meeting coordination, facilitation, and minutes
• Demonstrated ability to communicate orally with a variety of people at all levels (commissioners, agency/legislative staff, press, public) while maintaining confidentiality as needed
• Experience handling sensitive, confidential information and responding to inquiries with tact and diplomacy
• Experience managing multiple projects simultaneously with overlapping deadlines

Benefits

• Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family; term life insurance; short- and long-term disability; deferred compensation savings plans; flexible spending accounts for health and childcare; optional benefits including additional life insurance, disability, and FSA
• Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave, and vacation leave that increases with years of service
• Career Development: Opportunities for professional growth and advancement
• Commute Support: Access to “Get There” — Oregon’s carpool matching tool and trip planner
• Public Service Loan Forgiveness: You may qualify for the PSLF program
• Work Environment: Campus located in three historic Salem houses within North Capitol Mall Heritage Park, with natural light and park access

Pay

Salary range: $4,023 – $5,371 per month (non-PERS qualifying). If the successful candidate is PERS qualifying, the salary range reflects an additional 6.95%.

Schedule

In-person work at the Salem campus. Occasional hybrid work schedule may be supported; work arrangements are periodically reviewed to ensure business needs are met. Occasional travel may be required based on program needs.

Additional details

• This announcement may be used to fill future vacancies
• Applicants must be authorized to work in the United States; VISA sponsorship is not available
• Finalists subject to a computerized criminal history check; adverse background data may be grounds for immediate disqualification
• Successful candidate must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility; certain felony convictions may disqualify due to CJIS system access requirements (CJIS clearance occurs at conditional job offer)
• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet qualifications receive candidate preference; documentation must be submitted prior to the posting close date
• For ADA accommodation requests or alternate-format applications, contact Recruiter Nancy Karnas: nancy.karnas@das.oregon.gov | 971-719-3083