Executive Assistant – Defense Sector

Position Duties

• Calendar & Schedule Management – Prioritize and maintain the CEO's calendar, scheduling meetings, appointments, and travel while effectively managing competing demands.
• Communication Liaison – Act as the primary contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion.
• Travel Coordination – Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
• Meeting Preparation – Draft agendas, compile briefing materials, and take minutes for executive meetings, ensuring follow-ups on action items.
• Document Management – Organize, edit, and format presentations, reports, and confidential documents.
• Project Support – Assist with special projects, event planning, and cross-departmental initiatives.
• Office Management – Oversee office operations in a hybrid work setting, ensuring seamless collaboration between remote and in-office teams.

Required Skills

• Experience – Minimum five years of experience as an Executive Assistant, preferably supporting C-suite executives in tech, defense, or government contracting.
• Communication Skills – Exceptional written and verbal communication skills.
• Technical Proficiency – Advanced knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.).
• Organizational Expertise – Ability to multitask, prioritize, and meet deadlines in high-pressure environments.
• Hybrid Flexibility – Must be willing to work in-office three days per week (D.C. location) with remote flexibility.