Executive Assistant - Converse

About the role

We’re looking for an Executive Assistant who has demonstrated that they are capable of working in a fast-paced, results-oriented environment. Executive Assistants frequently act as thought partners for their leaders, and are a source of knowledge for the team, making strategic thinking and a keen attention to detail critical.

Responsibilities

• Calendar Management: Coordinate and manage the leader’s schedule, ensuring timely appointments and meetings proactively resolving calendaring conflicts where possible without the involvement of the leader
• Communication: Serve as the primary point of contact between the leader and internal/external stakeholders. Handle email correspondence, responding to inquiries that do not require the VP's involvement promptly and professionally; highlight actionable items and respond when possible.
• Meetings & Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed. Supporting any documentation before, during and/or after to ensure objectives of the meeting / event are met.
• Travel Arrangements & Expense Report Management: Make complex domestic and international travel arrangements. Complete and review expense reports in a timely manner.
• Document Preparation/Organization, Presentation & Information Sharing: Draft, review, organize important documents, reports and presentations. At times you may also present and share these documents and/or presentations with the appropriate leaders and teammates accordingly.
• Leadership: Represent, lead, mentor, partner, and drive efficiency across Converse administrative community.
• Project Support: Assist in the planning and execution of special projects, ensuring deadlines are met and objectives are achieved.
• Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and decisions made by the leaders.
• Office Environment & Teammate Onboarding: Onboard new hires, prep workspaces, equipment, office supplies and schedule meet and greets with the team. Additionally, you may also train and mentor other administrative hires as needed.
• Culture Building & Team Meeting/Offsite Support: Coordinate team/company events, including staff meetings, team-building activities, offsites and other functions to help the team build connections to each other, their leader, the environment and Nike.

Requirements

• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
• Minimum of 5 years of administrative work experience supporting a senior level vice president in a large, matrixed corporate environment required. 10+ years of administrative work experience is preferred
• Experience supporting and partnering with C-suite employees, government officials, and other high-ranking officials
• Excellent verbal & written communication skills
• Strong reading, writing, math and communication skills
• Proven experience and success working with a variety of high-profile stakeholders
• Ability to work independently as a self-starter and as part of a team making connections in and across teams as you go.
• Exceptional attention to detail and problem-solving skills.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.
• Comfort working through ambiguity.
• Previous experience with event planning.
• Experience with budget creation/management and planning proposals preferred.
• Proficient in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
• Experience with Keynote a plus, not required.
• Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
• Exercise discretion and independent judgement when handling confidential and sensitive information.
• Prior experience handling sensitive and confidential information is preferred.
• Ability to occasionally work outside of core business hours
• Previous Converse work experience is strongly preferred

Pay

The annual base salary for this position ranges from $74,600.00 in our lowest geographic market to $147,500.00 in our highest geographic market. Actual salary will vary based on a candidate's location, qualifications, skills and experience.