Executive Assistant / Communications Lead

At Applegreen, our mission is to delight customers in transit with passionate hospitality and brands they love. Applegreen is a leading roadside retailer operating high-quality travel plazas and service areas in the US, Ireland, and the UK. Founded on a commitment to innovation, operational excellence, and customer experience, Applegreen combines fuel, convenience retail, and a diverse portfolio of food and beverage offerings to create welcoming destinations for customers.

About the role

This versatile professional serves as the primary operational partner to the US President, with secondary support to the senior leadership team. The role blends high-level executive administrative support with ownership of corporate communications and requires an exceptional writer who is technologically adept, highly organized, and effective in a fast-paced, confidential environment.

Responsibilities

• Serve as the primary point of operational and administrative support for the US President, with secondary support to other senior leaders; proactively anticipate executive needs, manage competing priorities, and ensure timely follow-through.
• Manage complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics for the US President and senior leadership team, including prioritization of competing requests.
• Draft and finalize executive correspondence, announcements, presentations, and other communications for internal and external audiences.
• Partner closely with the US President to craft clear, professional, and compelling communications that support business initiatives, priorities, and goals.
• Build, maintain, and serve as the central point of contact for management-level presentations and related communication materials.
• Track project milestones, action items, and commitments across executive-sponsored initiatives, ensuring timely updates and follow-up.
• Support preparation and execution of management meetings, leadership meetings, external engagements, and corporate events.
• Cook up conference room scheduling, readiness, audiovisual setup, catering, materials, and other logistics for leadership meetings and corporate events.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects across internal departments, prioritize effectively, and meet deadlines.
• Perform additional duties and tasks as needed or requested by management.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role.
• Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Strong time management, organizational, documentation, and prioritization skills, with a focus on execution.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms is a plus.
• Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content.
• Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities.
• High degree of discretion, integrity, professional judgment, and confidentiality.

Qualifications

• Stakeholder management – Ability to create buy-in from numerous departments and manage change.
• Extremely detail orientated – ensures accurate, and timely data.
• Problem Solving and Decision Making – ensure leadership team is developed and empowered to identify and analyze problems, explore various alternatives, and use sound business judgment to take decisive action.
• Communication skills – strong communication, written and spoken.
• Interpersonal Relationships and Influence – builds relationships and appropriately uses influence to get things done, while also gaining the trust of your team and colleagues across the business.

Skills

• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Experience with graphic design tools.

Benefits

Applegreen offers a competitive benefits package designed to support the health and financial well-being of our associates and families. Available benefits include a variety of company-sponsored and voluntary options such as:

• Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely
• Medical/Dental/Vision Insurance
• Paid Time Off
• 401 (k) with Company Match
• Earned Wage Access – Pay on Demand
• Education Assistance
• Employee Referral Bonus
• Pet Insurance

Pay

Competitive salary commensurate with experience.

Schedule

Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely.

Position Summary

This versatile professional serves as the primary operational partner to the US President, with secondary support to the senior leadership team. The role blends high-level executive administrative support with ownership of corporate communications and requires an exceptional writer who is technologically adept, highly organized, and effective in a fast-paced, confidential environment.